Senior Secretary (OPS/SS 3)

Summary

Under the supervision of the Director, Facilities and Property Management, the Senior Secretary is responsible for providing secretarial services to ensure the effective and efficient operations of the Facilities and Property Management Branch. Salary Range: 💰 $1,711,060 - $2,301,186 JMD per annum.

Responsibilities

• • Provides assistance in the strategic planning process of the Branch;
• • Provides support in the delivery of service in all the technical areas of the Branch;
• • Manages the Branch’s help desk requests and updates the system accordingly;
• • Types letters, memoranda, bill of quantities, contracts and reports from draft notes;
• • Transcribes and reproduces Minutes of meetings;
• • Composes and types routine correspondence;
• • Receives and takes telephone messages and screens calls intended for officers;
• • Schedules appointments and arranges meetings;
• • Directs and screens visitors;
• • Maintains an efficient filing system;
• • Gathers information and compiles reports;
• • Monitors the Office Attendant;
• • Provides training to work experience students;
• • Undertakes research and distributes information to the relevant officers;
• • Accesses and forwards e-mails to the relevant officers;
• • Receives, forwards and directs fax to the relevant officers;
• • Performs any other related duties, which may be assigned from time to time.

Required Skills

• Core:

  • • Good interpersonal skills
  • • Good oral and written communication skills
  • • Strong customer and quality focus skills
  • • Good problem-solving and decision-making skills
  • • Methodical
  • • Excellent planning and organizing skills
  • • Good time management skills

• Technical:

  • • Proficiency in keyboarding skills
  • • Proficiency in the relevant Software Applications
  • • Knowledge of the operations of Government/Ministry’s policies and procedures

Qualifications

• • CXC or GCE ‘O’ Level English Language; successful completion of the prescribed course of study at the Management Institute for National Development (MIND); proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four to five (4-5) years general office experience;
• • OR
• • Graduated from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; training in the use of a variety of software applications e-g., word processing, database and spreadsheets; English Language at CXC or GCE ‘O’ Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development (MIND), plus four to five (4-5) years general office experience;
• • Successful completion of the Certified Professional Secretary course; proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE ‘O’ Level; training in the use of a variety of computer software applications and four to five (4-5) years general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development (MIND).

Additional Information and Instructions

Applications, accompanied by Résumés, should be submitted no later than Tuesday, 10th June, 2025, to: Senior Director Human Resource Management and Development Division Ministry of Agriculture, Fisheries and Mining Hope Gardens Kingston 6 📧 Email: jobopportunities@moa.gov.jm ℹ️ Subject: Senior Secretary (OPS/SS 3) 🔑 Please include the job title in the subject line of your email. Please note that only shortlisted applicants will be contacted.

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