Senior Management Accountant (Recurrent) (FMG/PA 3)

Summary

The Senior Management Accountant is responsible for optimizing the financial capacity of the Ministry of Finance & the Public Service (MOFPS), in its quest to manage financial resources efficiently and effectively. Additionally, he or she maximizes the benefits derived from positioning those resources so that deliverables are achieved in accordance with the priorities and polices of the Government of Jamaica (GOJ) and guidelines, as prescribed by the Financial Secretary (FS). The incumbent supports the output of the Director Management Accounts by carrying out functions which include, contributing to the Corporate Plan, monitoring targets, managing Accounts Receivables and Cash Advances, while at the same time, ensuring that value for money is realized, all of which play a vital supporting role in the Unit. He or she manages the preparation and implementation of the MOFPS’s Operational Budget in accordance with the approved Corporate Plan, the guidelines prescribed by the FS as well as the policies and priorities of the GOJ. The incumbent is also responsible for and is committed to controlling operational expenditure by maintaining spending within budgetary limits while ensuring that value for money is realized. Additionally, he or she is devoted to implementing methodologies which will result in increased revenue intake as well as revenue earning capacity. The Senior Management Accountant seeks to achieve the above by fostering an environment which is supportive of team work as well as learning and development, in the conduct of assigned duties, while delivering responsibilities using ethical business practices, due diligence and commitment, with high levels of accountability, responsibility as well as productivity. 💰Salary Range: $5,198,035 – $6,990,779 per annum.

Responsibilities

• Management/Administrative:

  • • Maintain cordial and professional relationships with external and internal stakeholders and visitors.

• Technical/Professional:

  • • Participate in developing the Division’s Corporate and Strategic Plans, as well as its objectives and strategies.
  • • Is responsible for preparing and implementing the MOFPS’ Operation/Recurrent Budget, in accordance with the following
  • • The approved Corporate Plan
  • • The guidelines prescribed by the Financial Secretary
  • • The priorities and policies of the GOJ.
  • • Ensure that budget targets with respect to miscellaneous revenue and/or appropriations-in-aid are achieved.
  • • Manage the Accounts Receivables, Contingency Advances paid, Cash Advances received from MOFPS Contingencies as well as Treasury deposits.
  • • Conduct the appropriate research which should result in increased MOFPS revenue intake and revenue earning capacity.
  • • Monitor and ensure that all cash advances are cleared in accordance with agreed dates and or periods.
  • • Maintain control over the level of operational expenditure also, ensure that expenditures are maintained within budgetary limits in accordance with the following
  • • The approved performance standards;
  • • Value for money is respected and achieved; and
  • • Transactions are carried out in accordance with Budget requirements.

• Budget Preparation:

  • • Ensure that the Operational Budget and Cash Flows are prepared in accordance with MOFPS guidelines and Corporate Plan as well as policy priorities and resource availability.
  • • Prepare the MOFPS’ Operational Budget in draft, through a process of coordination, consultation and consolidation, ensure that said budgets are prepared in accordance with the following
  • • The ceilings and guidelines as outlined in the Budget Call, which is issued by the Financial Secretary.
  • • The Objectives and strategies of the MOFPS as outlined in its Corporate Plan.
  • • The National and Economic Policy Priorities.
  • • Analyze Operational Budget requests received from Divisions and Departments to determine if they reflect the level of allocations and guidelines which were established by the MOFPS’ Senior Management team and are supported by realistic Implementation Plans, where applicable.
  • • Analyze Operational Budget requests with respect to Para-Statal Bodies to verify that they are in accordance with approved objectives and strategies. Ensure that they are realistic and supported by an Implementation Plan, where applicable.
  • • Provide guidance to Divisions/Departments when preparing narratives in support of operational Budget allocations, to ensure that it is linked to its specific purposes and performance indicators as described in their Corporate Plans.
  • • Present the consolidated, draft Budget Estimates to the Director Management Accounts, within the agreed time line. Ensure that it conforms to the appropriate guidelines and has been delivered within the agreed timelines.

• Cash Management:

  • • Implement and manage an effective Cash Management System with respect to Operational Funds, as follows
  • • Allocate monthly warrants in accordance with agreed priorities.
  • • Implement an effective mechanism to contain expenditures within warrant limits.
  • • Ensure that appropriations-in-aid, if any, are fully utilized.
  • • Ensure that expenditure against the approved budget is covered by the warrant allocation and not from unauthorized sources such as; retaining statutory and or other approved deductions, diverting Departmental revenue or any such source.
  • • Review, on an on-going basis, all bank accounts to ensure that there are no large, idle cash balances.

• Expenditure Management & Control:

  • • Monitor the implementation of Operational Budgets. Include Para-Statal Bodies which are funded from the Budget.
  • • Obtain and analyze the related monthly financial reports to determine if
  • • All funds have been utilized for its specific purposes as stated in the approved budget.
  • • The funds were efficiently employed.
  • • Evaluate, in conjunction with the Corporate Planning Unit, the physical and financial performance, when implementing operational programmes in the Recurrent Budget.

• Realistic Budgets & Achieving Targets:

  • • Ensure that a realistic budget for miscellaneous revenue and/or appropriations-in-aid are established and targets are realized.
  • • Prepare draft Budgets for miscellaneous revenue based on realistic projections, within the stipulated deadline.
  • • Monitor actual revenue collections against targets and establish appropriate measures to ensure that said targets are achieved.
  • • Increase MOFPS Revenue Intake & Earning Capacity
  • • Ensure that rates and prices charged for goods and services are reviewed and increased in accordance with appropriate parameters and represent a reasonable measure of cost recovery.
  • • Identify possible areas, which were not previously targeted for cost recovery, obtain the appropriate approval prior to implementation.
  • • Manage accounts receivables and ensure that those funds are collected promptly.
  • • Ensure that clients are billed promptly and invoiced for goods and services received.

• Departmental Human Resource Responsibilities Not Applicable Customer Service:

  • • Maintain and uphold all customer service principles, standards, deliverables and responsibilities.

• Other:

  • • Perform any other related function as assigned by the Director.
  • • Provide professional and technical advice to the Director, as and when required.
  • • Represent the Director on request.

Required Skills

• • Excellent management, leadership, planning and interpersonal skills.
• • Possess high ethical conduct, confirmed integrity and is open to change.
• • Is a competent user of computer hardware with knowledge of relevant software applications.
• • Thinks critically with developed analytical skills as well as abilities to identify risk and any commensurate levels of impact.
• • Excellent knowledge of the MOFPS’ overall strategic plan and its responsibilities with respect to achieving its targets.
• • Willing to work co-operatively and collaboratively with all stakeholders and able to establish and maintain good working relationships.
• • Excellent presentation, oral and written communication skills, with report writing.
• • Excellent investigative and problem solving skills with the tenacity to do so
• • Excellent knowledge of Accounting Principles and Practices as well as Public Administration.
• • Expert knowledge and experience in the GOJ Budget preparation process.
• • Expert knowledge of the Government of Jamaica’s (GOJ) Accounting Standards.
• • Expert knowledge of the Financial Administration and Audit Act and Regulations.
• • Expert knowledge of related GOJ ICT systems.

Qualifications

• • Bsc. Degree in Accounting/Management Studies with Accounting or
• • Bachelor’s Business Administration or
• • ACCA level 2 or
• • Asc. Degree in Accounting, MIND, along with the Diploma in Government Accounting MIND

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • This is a typical office environment, with no adverse working conditions however, travelling is required.
  • • There can be stress especially when meeting deadlines.
  • • Extended working hours are expected.

Applications accompanied by résumés should be submitted no later than Thursday January 30, 2025 to: Senior Director, Human Resource Management & Development Human Resource Management and Development Branch Ministry of Finance and the Public Service 30 National Heroes Circle Kingston 4 ✉️ Email: hrapplications@mof.gov.jm ℹ️ Subject Line: Senior Management Accountant (Recurrent) (FMG/PA 3) Please identify the job title of interest as the Subject We thank all applicants for the interest expressed; however, only shortlisted candidates will be contacted.

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