Secretary 2 (OPS/SS 2)

Summary

The incumbent will be responsible for providing secretarial and administrative support to the Director, Human Resource Management & Development. 💰Basic Salary: $1,439,455 - $1,935,907 JMD per annum

Responsibilities

• • Screens, receives, greets and directs visitors to the Director’s office;
• • Types correspondence, reports and other documents, as required;
• • Composes letters and memoranda as required;
• • Assists the Director, Human Resource Management & Development with the monitoring and preparation of strategic and operational plans and quarterly reports of the Human Resource Management & Development Branch;
• • Makes and confirms appointments, as directed, and maintains diary of events, appointments, meetings for the Director, Human Resource Management & Development;
• • Receives, screens and places telephone calls for the Director, Human Resource Management & Development; takes and relays messages when required;
• • Establishes, updates, maintains and controls computerized and manual confidential files;
• • Takes Minutes at meetings;
• • Identifies and resolves routine problems and situations that may hinder the effective workflow in the Director’s office;
• • Assists in the smooth and efficient operation of the Branch through the management of daily administrative operations;
• • Performs other related functions assigned from time to time by the Director, Human Resource Management & Development.

Required Skills

• • Good oral and written communication skills
• • Good problem solving skills
• • Good planning and organizing skills
• • Knowledge of office management, principles, practices and procedures
• • Ability to manage workloads and prioritize
• • Demonstrated ability to be self-directed and well organized
• • Customer and quality focus
• • Proficient in the use of computer applications

Qualifications

• • CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of prescribed Office Professional Training Course at the Management Institute for National Development (MIND).
OR
• • CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications. Graduation from an accredited Secretarial School with at least three (3) years’ experience in the field.
PLUS
• • At this level Shorthand at a speed of 80-100 words per minute would be an asset.

Additional Information and Instructions

Applications accompanied by résumés should be submitted no later than Tuesday, 4th February, 2024 to: Clerk to the Houses Houses of Parliament Gordon House 81 Duke Street Kingston 📧 Email: clerk@japarliament.gov.jm ℹ️ Subject: Secretary 2 (OPS/SS 2) 🔑 Please include the job title in the subject line of your email. ⚠️ Note: Only shortlisted applicants will be contacted.

Share This Job