Senior Technical Coordinator GMG/SEG 3 (Band 9)

Summary

Under the general supervision of the Permanent Secretary, the Senior Technical Coordinator will provide high level technical and operational support with a view to enhancing the efficiency and effectiveness of the Ministry’s mandate and strategic objectives. This includes stakeholder management, monitoring and coordinating the progress of policy proposals, and contributing to the development of strategic plans and matters assigned to the Permanent Secretary. Salary Range: 💰 $5,198,035 to $6,990,779 JMD per annum

Responsibilities

• Management/Administration:

  • • Co-ordinates and participates in the preparation of the Operational and Unit Plans for the Executive Office.
  • • Prepares the annual budget for the Executive Office.
  • • Coordinates the preparation of all performance reports and reviewed for the attention of the Permanent Secretary.
  • • Reviews and assesses the output of the Permanent Secretary’s Office against Corporate and Operational Plans and makes recommendations for adjustments where changes are indicated.
  • • Manages matters related to local, regional and international affairs which are presented for the attention of the Permanent Secretary’s Office.
  • • Guides the development, implementation and maintenance of appropriate communication, information and records management systems that facilitate timely and accessible information from the Permanent Secretary’s Office.
  • • Manages all administrative matters for the Office and makes recommendations for improvements as may be required.
  • • Prioritises conflicting needs ensuring that they are handled expeditiously and are followed through to successful completion.
  • • Facilitates the coordination of senior and other management team meetings.
  • • Coordinates the smooth operation of the office in the absence of the Permanent Secretary.
  • • Represents the Ministry at local, regional and international fora (meetings, delegations, conferences, symposiums, conventions) as required.

• Technical/Professional:

  • • Liaises with the appropriate Ministries, Departments and Agencies (MDAs) (including but not limited to the Office of the Parliamentary Council, Attorney General’s Chambers, Cabinet Office) to elicit advice/feedback on matters affecting the Ministry.
  • • Monitors responses to Queries from the Auditor General, Contracts Commission and Office of the Contractor General by communicating with relevant officers in the MCGES, its portfolio agencies and ensures the provision of prompt and accurate information and data.
  • • Provides assistance with the monitoring of responses to questions posed in the House of Representatives and Motions raised in the Senate, ensuring that responses conform to the required format and that the Permanent Secretary and the Minister are provided with accurate information.
  • • Interacts/Networks directly with Ministers of Government, Permanent Secretaries, Directors General, Heads of Agencies and Senior Officials of Government to ensure that matters in relation to the work of the Ministry are expeditiously undertaken/addressed.
  • • Provides assistance with examining and assuring the quality of submissions to Cabinet on behalf of the Ministry and its portfolio Departments and Agencies.
  • • Prepares Cabinet Submissions and Ministry Papers on behalf of the Permanent Secretary.
  • • Examines and quality assures annual reports and other statutory reports for the Ministry, its Departments and Agencies.
  • • Examines and quality assures documents prepared by MDAs for the signature of the Minister.
  • • Advises the Permanent Secretary on policy development in response to requests, instructions, emerging trends and/or observation of deficiencies in existing policies and provides the relevant recommendations.
  • • Researches, prepares and submits position papers, reports, briefs, meeting agendas as required. Responds to queries by analysing reports and preparing responses accordingly.
  • • Examines and assures quality of submissions to the Cabinet Office on behalf of the Ministry & its portfolio Agencies.
  • • Routes and obtains timely responses to requests to MDAs for comments, reports, and briefs for the attention of the Minister.
  • • Liaises with MDAs, regional and other international bodies/institutions to facilitate follow-up and ensure the timely and informed implementation of decisions.
  • • Participates in the preparation for visits by regional and international Heads of State and other official events as required at the level of the Ministry.
  • • Prepares speeches and speaking notes as requested by the Permanent Secretary.
  • • Reviews procurement requisitions and supporting documents for the signature of the Permanent Secretary.
  • • Responds generally to the demands of the Office of the Permanent Secretary.

Required Skills

• Technical:

  • • Sound knowledge of the functions of the Ministry and its entities
  • • Sound Knowledge of the Official Secrets Act, Public Services Regulation, the Staff Orders for the Public Service and the Access to Information Act and other Government of Jamaica (GoJ) policies and procedures
  • • Sound Knowledge of GoJ Protocol and Budget Processes
  • • In-depth, up-to-date knowledge of the government’s priorities
  • • Knowledge of international best practices
  • • Excellent research and consultation skills
  • • Good knowledge of operations in Government
  • • Proficiency in use of Microsoft Office Suite and other relevant computer applications and systems for research, data analysis and presentation

• Core:

  • • Oral and communication skills
  • • Strategic Vision
  • • Analytical thinking
  • • Judgement, problem solving and decision making
  • • Planning and organising
  • • Teamwork and cooperation
  • • Initiative
  • • Interpersonal skills
  • • Leadership
  • • People Management
  • • Managing External Relationships
  • • Compliance
  • • Confidentiality

Qualifications

• • Undergraduate Degree in Public Administration/Management Studies/Public Sector Management or any other related field from a recognised tertiary institution
• • Training in Writing Effective Cabinet Submission/Report Writing
• • Training in Human Resource Management/Supervisory Management
• • Certificate in Project Management would be an asset
• • Minimum of seven (7) years’ related experience

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Typical office environment, no adverse working conditions
  • • There can be high pressure when deadlines are to be met.
  • • Travelling within and external to Jamaica is expected.
  • • Extended working hours are expected as well as working on weekends and public holidays.

Applications accompanied by résumés should be submitted no later than Thursday, May 22, 2025 to: Director, Human Resource Management and Development Ministry of Culture, Gender, Entertainment and Sport 4-6 Trafalgar Road Kingston 5 📧 Email: careeropportunities@mcges.gov.jm ℹ️ N.B. Please include the job title in the subject line of your email. ⚠️ Note: Only shortlisted applicants will be contacted.

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