Secretary 2 (OPS/SS 2)

Summary

Under the supervision of the Technical Co-ordinator, the Secretary 2 is responsible for providing secretarial and administrative services to ensure the effective and efficient operations of the Directorate Salary Range: 💰$1,439,455 - $1,935,907 JMD per annum

Responsibilities

• • Types letters, memoranda, reports and other documents from handwritten notes, drafts, or dictation;
• • Composes/Prepares and responds to general/routine queries and correspondence;
• • Prepares/types and collates Reports, Briefs, Submissions and other documents for submission;
• • Handles confidential documents;
• • Records, sorts and dispatches incoming/outgoing correspondence;
• • Conducts pertinent research and collates information/reports, for submission;
• • Receives, screens and directs all telephone calls to relevant officers;
• • Disseminates information to internal/external customers;
• • Receives, screens and answers general enquiries, and directs visitors to the appropriate officers;
• • Monitors and requests files for relevant officers;
• • Downloads emails and forwards to relevant officers;
• • Ensures that documents and correspondence are photocopied;
• • Maintains an efficient filing system;
• • Manages and dispatches the stationery inventory;
• • Arranges meetings;
• • Maintains appointment schedules/diaries for Chief Technical Director and the Co-ordinator;
• • Performs any other related duties which may be assigned from time to time.

Required Skills

• Core:

  • • Good interpersonal skills
  • • Good oral and written communication skills
  • • Excellent customer and quality focus skills
  • • Good problem-solving and decision-making skills
  • • Co-operative and able to work in a team
  • • Good planning and organizing skills
  • • Strong integrity
  • • Methodical
  • • Compliance

• Technical:

  • • Excellent research skills
  • • Good secretarial skills
  • • Good working knowledge of Records Management
  • • Proficiency in the use of relevant software applications
  • • Knowledge of the operations of Government/knowledge of the Ministry’s policies and procedures

Qualifications

• • CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute;
• • Successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);
OR
• • CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications.
• • Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field.
• • At this level Shorthand at a speed of 80-100 words per minute would be an asset.

Additional Information and Instructions

Applications, accompanied by résumés, should be submitted no later than Thursday, 29th May, 2025 to: Senior Director Human Resource Management and Development Division Ministry of Agriculture, Fisheries and Mining Hope Gardens Kingston 6 📧 Email: jobopportunities@moa.gov.jm 📋 Subject: Secretary 2 (OPS/SS 2) 🔑 Please include the job title in the subject line of your email.

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