Director 2, Public Procurement (GMG/SEG 2)

Summary

The incumbent will assist the Procurement Manager in the timely execution of the procurement processes required for the acquisition of cost-effective goods and services essential to the efficient operations of the Revenue Protection Department and in accordance with Government of Jamaica Public Procurement Act 2015 and Regulations. 💰$4,266,270 – $5,737,658 JMD per annum

Responsibilities

• • Analyzes documents tendered by companies for the supply of goods and/or services, in consultation with technical experts, and prepares recommendations;
• • Acts as eProcurement Co-ordinator and Lead Evaluator;
• • Liaises with senior executives to determine projects;
• • Liaises with Unit/Branch Heads to forecast procurement needs and supplies;
• • Conducts research and market analysis, so as to minimize risks;
• • Co-ordinates and conducts procurement compliance reviews;
• • Co-ordinates and conducts procurement training, seminars/workshops;
• • Makes presentations to the Procurement Committee, and prepares submissions for the PPC and the Cabinet;
• • Co-ordinates reports for submission to PPC and Cabinet;
• • Ensures that tender documents are prepared, in accordance with GOJ standards;
• • Negotiates the terms and conditions of proposed service contracts, in order for the Department to receive value for money;
• • Analyzes suppliers’ performance and produces findings;
• • Monitors the Department’s procurement activities, to ensure conformity to the Procurement Plan;
• • Oversees the contract award process;
• • Oversees the tendering process;
• • Develops and implements risk mitigating strategies;
• • Analyses procurement data; conducts spend analysis and prepares report;
• • Chairs tender opening exercises conducted by the Revenue Protection Department;
• • Reviews, assesses and analyzes requests and makes recommendations;
• • Assesses the market sphere, continuously, to identify and recommend best practices, in keeping with international standards;
• • Conducts the Department’s assessment regarding cost containment;
• • Manages tier 2 and tier 1 Procurement of up to 60 million and 30 million, respectively;
• • Prepares high-level contracts;
• • Prepares requests for variances/extension of contracts to the PPC and Cabinet;
• • Monitors and evaluates contractors’ performances during projects;
• • Reviews and approves contract awards and recommendations within the specified thresholds;
• • Reviews procedures for the procurement of works, goods and services carried out by the RPD, to include review of bidding documents, posts and signs purchase orders; certifies invoices and develops and reviews terms of references (TORs);
• • Certifies invoices for payments upon verification;
• • Signs Purchase Orders on behalf of Project Units, with the Department;
• • Prepares and collates quarterly reports and other reports to MoFPS, PPC and Cabinet;
• • Prepares and submits reports to the Integrity Commission, as requested, on contract monitoring of procurement-related matters;
• • Identifies areas for improvement to continually drive performance and results;
• • Resolves issues regarding contract performance;
• • Maintains relationships with suppliers; resolves conflicts;
• • Liaises with the Finance and Accounts Unit/Branch, to ensure that payments are made to suppliers in a timely manner, and reconciliation of accounts are done;
• • Co-ordinates the purchasing of supplies for official functions organized by the Department;
• • Acquires clearance letter from NIS, NHT and Tax Compliance Certificate, from Tax Administration Jamaica;
• • Ensures that funds are allocated to meet the expenditure for goods, prior to placement of orders, and ensures that the procurement practices conform to Procurement Guidelines and the FAA Act;
• • Ensures requests for purchase orders zero rating are done in a timely manner;
• • Ensures expenditure is kept within budgetary provision;
• • Liaises with Custom Brokers, to ensure that imported goods are cleared from wharves and airports in time, and in accordance with established GOJ Regulations.

• Human Resource:

  • • Manages the performance of staff, by setting performance targets, monitoring and providing feedback on performance, and initiates corrective actions, where necessary;
  • • Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends corrective actions, where necessary, to improve performance and/or attain established personal and/or Department’s goals;
  • • Participates in the recruitment of staff for the Branch, and recommends transfer, promotions, termination and leave, in accordance with established human resource policies and procedures;
  • • Provides leadership and guidance to the team, through effective planning, delegation, communication, training, monitoring and coaching;
  • • Ensures the welfare and developmental needs of staff in the Branch, are clearly identified and addressed;
  • • Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Branch’s and Department’s goals;
  • • Maintains effective working relationships with internal and external stakeholders, and ensures that the Branch provides a consistently high level of service to them.
  • • Performs any other related duties assigned, as directed.

Required Skills

• • Sound knowledge of Government Public Procurement Act 2015 and Regulations
• • Sound knowledge of the FAA Act
• • Sound knowledge of Contract Management
• • Sound knowledge of Supplies Management
• • Knowledge of Project Management
• • Knowledge of Budget Preparation
• • Knowledge of Tender Management
• • Proficiency in the relevant computer application software
• • Good leadership skills
• • Ability to build and lead teams
• • Excellent planning and organizing skills
• • Excellent oral and written communication skills
• • Excellent interpersonal skills
• • Demonstrate high integrity and ethics
• • Excellent people management skills
• • Good problem-solving and negotiation skills
• • Is the accountable officer

Qualifications

• • Bachelor of Science Degree in Management Studies, Business Administration/Public Administration, Public Sector Economics, Accounts or equivalent, from a recognized tertiary institution;
• • Certificate in Public Procurement: UNDP/CIPS Level 3 or INPRI Level 4 from MIND;
• • Training in Project Management;
• • Five (5) years related work experience in procurement of goods and services;
OR
• • ACCA Level 2;
OR
• • Diploma in Accounting, Business Administration or any related fields;
• • Seven (7) years related work experience in procurement of goods and services.

Additional Information and Instructions

• Special Condition Associated with the Job:

  • • Pressured working conditions, with numerous critical deadlines;
  • • Long hours of work; may include weekends and public holidays.

Applications, accompanied by Résumés, should be submitted no later than Wednesday, 16th July, 2025, to: The Commissioner Revenue Protection Department 1 Shalimar Avenue Kingston 3 ✉️ Email: rpdjobs@mof.gov.jm 📜 N.B. Please include the job title in the subject line of your email. Please note that only shortlisted applicants will be contacted.

Share This Job