Payments Officer (FMG/AT 3)

Summary

Under the supervision of the Manager, Accounts Payable and Disbursement, the Payments Officer is responsible for the preparation and posting of payment vouchers for goods, services and travelling claims for select divisions and subjects of the MOJ. Through the application of financial quality assurance mechanisms, the Payments Officer also certifies vouchers prepared by other Payments Officers before authorization is sought. Additionally, the Payments Officer executes the processes related to the 3% Withholding Tax regime and other similar arrangements. 💰Salary: $2,190,302 – $2,945,712 JMD per annum.

Responsibilities

• Technical/Professional:

  • • Prepares recurring payment vouchers according to the correct code classification and submits for post check and approval.
  • • Posts data on recurring payment vouchers to the Financial Management Information System (FMIS).
  • • Checks travel claim vouchers for accuracy, correctly codes and submits for post check and approval.
  • • Certifies payment vouchers to trigger authorization workflow in accordance with financial quality assurance and peer reviewing protocols and controls.
  • • Effects recurring payments from final approval by accountable officer by sending payment information to the Treasury Single Account.
  • • Updates travel registers with the travelling officers' current motor vehicle information and records all travelling allowance and mileage paid to each travelling officer monthly.
  • • Liaises with the Human Resource Management & Development Branch for copies of travelling officers' valid car documents when they are due.
  • • Liaises with the Public Procurement and Management Accounts Branches for clarification/verification of information relating to purchase orders, where necessary.
  • • Prepares 3% Withholding Tax Certificates on the Tax Administration Jamaica (TAJ) portal.
  • • Updates and maintains the 3% Withholding Tax Certificates Registers and issues certificates to Clients/Suppliers.
  • • Prepares and updates 3% Withholding Tax Certificates reports for the Payments Manager.
  • • Ensures that payments for taxes withheld are remitted to Tax Administration Jamaica (TAJ) monthly.
  • • Ensures that returns filed monthly are comprehensive and accurate.
  • • Updates and maintains all payments information and records.
  • • Ensures that cheques, electronic/bank transfers are prepared and duly signed by the signatories to the account.
  • • Keeps current with the latest tools/techniques in Public Financial Management (Specifically General Payables and Payroll) to determine what new solutions and implementations will meet MOJ business/operational requirements.

• Management/ Administrative:

  • • Develops Individual Work Plan based on alignment to the overall plan for the section.
  • • Participates in meetings, seminars, workshops and conferences as required.
  • • Prepares reports and programme documents as required.
  • • Maintains customer service principles, standards and measurements.

• Human Resources:

  • • Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division's and organization's goals.
  • • Assists with the preparation of presentations on role of Division/Unit for the Orientation and Onboarding programme.

• Other:

  • • Performs all other duties and functions as may be required from time to time.

Required Skills

• Core:

  • • Interpersonal skill
  • • Teamwork and cooperation
  • • Compliance
  • • Adaptability
  • • Oral communication skills
  • • Initiative
  • • Time Management
  • • Written communication skills
  • • Integrity
  • • Customer and Quality Focus

• Technical:

  • • Strong analytical and problem-solving skills
  • • Strong leadership skills
  • • Excellent planning and organizing skills
  • • Excellent judgment and decision-making skills
  • • Ability to influence and motivate others
  • • Proficiency in the use of relevant computer applications
  • • Knowledge of Financial and Accounting Principles and Practices
  • • Knowledge of GOJ Payables and Payroll Procedures
  • • Knowledge of the Public Finance legal Framework (FAA Act & Regulations and Instructions) Public Expenditure Policy and Public Finance Management Reforms
  • • A strong sense of trust and a high level of confidentiality and integrity
  • • Knowledge of GOJ ICT Finance & Accounting systems
  • • A high level of initiative and self-motivation
  • • Demonstrated interpersonal and negotiation skills
  • • Knowledge of computerized systems and software, with an emphasis on the MS Office suite and projects.

Qualifications

• • ACCA Level 1; or
• • AAT Level 3; or
• • ACCA-CAT Level C/Level 3; or
• • NVQJ Level 3, Accounting; or
• • Diploma in Accounting from an accredited University or Community College; or
• • ASc. Degree in Accounting, MIND; or
• • ASc. Degree in Business Studies/Business Administration from an accredited tertiary Institution; or
• • Diploma in Government Accounting, MIND, Government Accounting levels 1, 2 & 3; or
• • BSc. Degree in Accounting or Management Studies with Accounting; or
• • BBA Degree; or
• • Successful completion of 3 years of any of the Bachelor's Degree programme mentioned above; or
PLUS
• • Two (2) years' experience in a Finance/Accounting environment.

Additional Information and Instructions

• Specific Conditions associated with the job:

  • • Work will be conducted in an office outfitted with standard office equipment and specialized software. The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. May be required to travel locally and overseas to attend conferences, seminars and meetings.

Kindly submit cover letter and resume along with the name, telephone number and email address of two (2) references, one must be a former/current supervisor no later than Friday, April 25, 2025 to: Senior Director, Human Resource Management and Development Ministry of Justice 61 Constant Spring Road, Kingston 10 or via Website 🔗 Click the Apply link to apply via MOJ Website The Ministry of Justice thanks all applicants for their interest, but only those shortlisted will be contacted.

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