Superintendent - Western Region

Summary

Under the general supervision of the Facilities/Property Maintenance Manager, the Superintendent is responsible for ensuring that all facilities owned or operated by the Post and Telecommunication Department (PTD) within the Western Region are structurally sound, mechanically operational, electrically efficient and safe. This is achieved through the planning and scheduling of regular preventative maintenance activities. The following parishes are included in the Western Region: St. Elizabeth, Westmoreland, Hanover, St. James, Trelawny and St. Ann.

Responsibilities

• • Participates in the development of the Corporate, Operational and Unit Plan and accompanying capital and recurrent budget for the Division;
• • Collaborates with Supervisor in the development of Individual Work Plan for signature and submission;
• • Ensures the development/review and implementation of operational systems and procedures to guide the delivery of services within span of control;
• • Provides technical advice and makes recommendation to improve operations;
• • Keeps abreast of guidelines, policies, procedures and legislations impacting deliverables;
• • Assists in maintaining a healthy and clean office environment;
• • Assists in the preparation and review of bidding documents;
• • Assists in evaluating proposals for professional services, construction, goods, services and contracts; ensuring adherence to public sector procurement policies, guidelines and processes;
• • Keeps abreast of development in the field through correspondence and relevant periodical and product information and attending courses as useful;
• • Keeps abreast of continued development in the field of mechanized postal handling and other equipment in the delivery of postal services.
• • Develops the schedules for the maintenance and upgrade of buildings, grounds, furniture, utilities, elevators, machinery, equipment and signage for Offices;
• • Co-ordinates the implementation of various maintenance activities and programmes including energy and water conservation/efficiency initiatives;
• • Monitors the preventative maintenance programme by providing a reliable and authoritative information, work orders and reports;
• • Inspects the Department’s facilities to determine replacement and/or maintenance activities;
• • Develops inspection schedules and conducts site visits to ensure adherence to all procedures and work completion;
• • Determines, in collaboration with Senior Building Repairs and Maintenance Officers, detailed maintenance requirements for all equipment and services required in the Post Offices assigned;
• • Develops a method statement for activities, including risk assessment and job safety environmental analysis and Inspection Test Plan and Checklist, based on specifications of the project;
• • Responds to emergency maintenance and repairs and other calls within the Head Office and from Branch Managers, and takes action where necessary/appropriate;
• • Plans and implements major and minor modifications and upgrades, where necessary, to enhance the maximum utility of mechanized postal operations;
• • Collaborates with Government Departments to manage building codes, fire safety, elevator safety and compliance.
• • Develops, in collaboration with stores, suitable information systems for stock and inventory control of material equipment and tools in the stores;
• • Ensures the establishment and maintenance of contact with suppliers of relevant instruments/tools and equipment spares;
• • Assists with the allocation of limited funds for purchase of equipment spares with usages, taking into account the relative importance of each component of the plant and other technical services;
• • Ensures the proper layout and operation of the workshop and the availability of tools (special and common) and special instruments;
• • Authorizes the issue of equipment spares, tools/instruments, lighting fixtures and materials from the stores and ensures these items are used for the correct purpose;
• • Computes and recommends overtime work done by staff for payment.
• • Manages all work methods and maintains knowledge on all quality assurance standards and monitors continuous application for all quality assurance processes, and recommends corrective actions for all processes;
• • Ensures the maintenance of optimal quality services/jobs performed and prepares monthly reports to evaluate performance;
• • Ensures compliance with all quality manuals and procedures, and collaborates with maintenance team, contractors and suppliers to maintain the quality of all systems;
• • Ensures the maintenance of accurate records of work performed, and prepares and submits correspondences to relevant stakeholders in a timely and professional manner;
• • Prepares and submits monthly progress reports, including status of systems determined from the analysis of daily reports of work carried out;
• • Assists in overseeing the work of contractors to ensure that projects are completed to required standards in accordance with timelines and budgetary allocations and other contracts requirements/stipulations
• • Assists in ensuring compliance to OH&S policy, procedures and risk assessments;
• • Assists in the development and management of the Department’s safety programmes, including assessing training needs and implementing safety practices and procedures;
• • Assists in monitoring Fire Alarm detection and suppression systems and fire risk assessments; ensuring action is taken to mitigate risks and all corrective and preventative action of issues arising;
• • Keeps up-to-date with all legislation ensuring compliance to all standards and laws;
• • Provides draft disaster evacuation plans aligned with fire and building codes.
• • The incumbent may, from time to time, be assigned duties not specifically outlined within the job description but are within the capacity, qualifications and experience normally expected from a person occupying this position.
• • The incumbent may also be asked from time to time to assist with duties outside of the Western Region due to the exigencies of service.

Qualifications

• • Good knowledge of preventive maintenance method, principles and practices;
• • Good knowledge of building codes and standard practices;
• • Sound knowledge of laws governing building contracts and contracting;
• • Good knowledge of tools, equipment and supplies used in providing building maintenance services;
• • Sound knowledge of mechanical and electrical concepts, principles and systems;
• • Sound knowledge of disaster preparedness methods, principles and requirements;
• • Good project management skills;
• • Ability to read and interpret plans and specifications for quantity survey purposes and for comparison with the progress of works;
• • Ability to analyze, diagnose, troubleshoot and provide practical solutions.
• • Bachelors of Science Degree in Estate/Property or Construction Management, Electrical/Mechanical Engineering or related field;
• • Certificate in Supervisory Management;
• • Six (6) years of experience on the job training in the construction or other related field, with two (2) years at the managerial/supervisory level.
OR
• • Any other equivalent combination of qualification and experience.

Additional Information and Instructions

Special Conditions Associated with the Job: 🚗 Must own and operate a reliable motor vehicle ✈️ Frequent traveling is expected 🏢🏞️ Works indoors and outdoors 🌬️ Exposure to external environmental elements consistent with building maintenance and upgrade functions ⏰ May be required to work beyond and outside of normal working hours in emergencies or to meet project deadlines Applications accompanied by résumés should be submitted no later than Friday, December 13th, 2024 to: 📍 Director, Human Resource Management and Development Post and Telecommunications Department 6-10 South Camp Road, Kingston, CSO 📧 Email: recruitment@jamaicapost.gov.jm ℹ️ Subject: Superintendent (SOG/ST 6) - Western Region 🔑 Please include the job title in the subject line of your email. Note: Only shortlisted applicants will be contacted. Please ensure that a copy of this circular is placed at a strategic position on the Notice Board of the Ministry/Department/Agency and brought to the attention of all eligible officers.

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