Public Procurement Officer (GMG/AM 3)

Summary

To assist in the execution of procedures for the timely and cost effective procurement of goods and services on behalf of the Ministry of Finance and Planning in accordance with policies and legal requirements. 💰Salary Range: $2,190,302 to $2,873,866 per annum and any allowance(s) attached to the post.

Responsibilities

• To make the necessary arrangements for the purchasing and delivery of goods and services on behalf of the Ministry.:

  • • Request quotations from suppliers for goods and services required and compiles responses for analysis;
  • • Assist in the evaluation of quotations received;
  • • Investigate, compare and assist, as necessary in the negotiation of purchasing agreements, credit arrangement and service contracts and ensure adherence to the time of the service contracts;
  • • •Liaise with the Accounts Branch to ensure that payments are made to suppliers in a timely manner;
  • • Monitor re-order levels and arrange for stocktaking at appropriate intervals;
  • • Co-ordinate the purchasing of supplies for official functions organized by the Ministry;

• To maintain accurate inventory levels of goods as well as purchasing records.:

  • • Continuously consult National Contracts Committee listing of qualified suppliers;
  • • Maintain inventory at the most cost-effective levels;
  • • Establish just in time purchasing/delivery systems, where necessary;
  • • Maintain an accurate register of all purchases of goods and services;
  • • Place orders for diaries (for the coming year) at least three (3) months in advance;
  • • Ensure that all items issued are recorded and signed for and stock levels are reflected in the issuing of diaries are in keeping with actual count;
  • • Provide accurate and detailed reports on stock levels to management.

• To co-ordinate official travel arrangements for senior officers of the Ministry.:

  • • Contact travel agency to make reservation/confirmation booking for officers travelling overseas on official business;
  • • Arrange for tickets to be collected in a timely manner;
  • • Procure foreign currency for officers travelling on official business.

Required Skills

• • Good knowledge of government’s procurement policies and procedures;
• • Good knowledge in purchasing and inventory management;
• • Working knowledge of the Finance and Administration Audit Act (FAA Act);
• • Planning and Organizing
• • Teamwork
• • Communication (both oral and written)
• • Interpersonal Skills
• • Integrity and Ethics
• • Initiative

Qualifications

• • Associate Degree in Finance/Accounting/Business Administration or its equivalent;
• • Two (2) years of experience within the field.

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Pressured working conditions with numerous critical deadlines.

Applications accompanied by résumés should be submitted no later than Thursday, June 19, 2025 to: Senior Director, Human Resource Management & Development Human Resource Management and Development Branch Ministry of Finance and the Public Service 30 National Heroes Circle Kingston 4 ✉️ Email: hrapplications@mof.gov.jm 📜 N.B. Please identify the job title of interest as the Subject We thank all applicants for the interest expressed; however, only shortlisted candidates will be contacted.

Share This Job