Bank Reconciliation Officer (FMG/AT 2)

Summary

Under the leadership and direction of the Director, Final Accounts and Reporting, the Bank Reconciliation Officer is responsible for reconciling all banking transactions for a range of bank accounts operated by the MOJ and its subjects to ensure timely completion of financial reports. 💰Salary: $1,711,060 - $2,301,186 JMD per annum.

Responsibilities

• Contributes to the Final Accounts and Reporting Branch’s efforts to produce consistently accurate data, timely information and reports by:

  • • gathering and analyzing data to ensure bank reconciliations, and other accounting related activities are statutorily and legally appropriate and within the guidelines of FAA Act and instructions;
  • • preparing a variety of reconciliation and accounting reports using computer accounting systems; researching accounting discrepancies, determining most appropriate methods to correct discrepancies and preparing corrections; and,
  • • preparing and distributing correspondence to other Branches of the Finance & Accounts Division and financial institutions to resolve discrepancies identified in the reconciliation process;
• • Investigates and follow up of all outstanding items on bank reconciliation statements with responsible persons and various organization including banks, contractors, service providers, etc.
• • Identifies old and irrecoverable amounts on bank reconciliation and advises the Director, Final Accounts and Reporting with possible ways to resolve them;
• • Provides monthly summary of bank reconciliation activities for review by the Director, Final Accounts and Reporting;
• • Verifies the reliability and accuracy of bank balances in the general ledger and trial balance;
• • Works closely with the Director – Final Accounts and Reporting in ensuring that adequate internal controls are maintained in the opening and closing of new and old bank accounts.
• • Prepares schedules and reconciliations necessary to assist in preparing the audited financial statements, quarterly financial reports, schedules as required by the FAA Act and Instructions;
• • Keeps current with the latest tools/techniques in Public Financial Management (Specifically Bank Reconciliation) to determine what new solutions and implementations will meet MOJ business/operational requirements.

• Management/Administrative:

  • • Develops Individual Work Plan based on alignment to the overall plan for the section;
  • • Participates in meetings, seminars, workshops and conferences as required;
  • • Prepares reports and programme documents as required;
  • • Maintains customer service principles, standards and measurements.

• Human Resources:

  • • Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organization’s goals;
  • • Assists with the preparation and conducts presentations on role of Division/Unit for the Orientation and Onboarding programme.

• Other:

  • • Performs all other duties and functions as may be required from time to time.

Required Skills

• Core:

  • • Adaptability
  • • Compliance
  • • Customer and Quality Focus
  • • Initiative
  • • Integrity
  • • Interpersonal
  • • Oral Communication
  • • Team Work & Cooperation
  • • Time Management
  • • Written Communication

• Technical/Functional:

  • • Accountability
  • • Attention to Detail
  • • Financial Management
  • • Goal/Results Oriented
  • • Methodical
  • • Planning and Organising
  • • Problem Solving and Decision-making
  • • Resilience
  • • Stress Tolerance
  • • Technical Skills
  • • Use and Application of Technology

• Other:

  • • Knowledge of GOJ Payables and Payroll Procedures
  • • Knowledge of the Public Finance Legal Framework (FAA Act & Regulations and Instructions), Public Expenditure Policy, and Public Finance Management Reforms
  • • Knowledge of Financial and Accounting Principles and Practices
  • • Knowledge of GOJ ICT Finance & Accounting systems
  • • Tact and decorum when dealing with people

Qualifications

• • AAT Level 2; or
• • ACCA-CAT Level B/Level 2; or
• • NVQJ Level 2, Accounting; or
• • Certificate in Accounting from an accredited University; or
• • Completion of second year of the BSc. Degree in Accounting/Management Studies with
• • Accounting or BBA Degree at an accredited University; or
• • ASc. Degree in Business Studies/Business Administration/Management Studies; or
• • ASc. Degree in Accounting from the Management Institute for National Development MIND); or
• • Certificate in Government Accounting Level 2.

Additional Information and Instructions

• Specific Conditions associated with the job:

  • • Work will be conducted in an office outfitted with standard office equipment and specialized software.
  • • The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions.
  • • Extended hours may be required to meet deadlines

Kindly submit cover letter and resume along with the name, telephone number and email address of two (2) references, one must be a former/current supervisor no later than Friday, June 13, 2025 to: Senior Director, Human Resource Management and Development Ministry of Justice 61 Constant Spring Road, Kingston 10 or via Website 🔗 Click the Apply link to apply via MOJ Website The Ministry of Justice thanks all applicants for their interest, but only those shortlisted will be contacted.

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