Director, Compliance and Quality Management (GMG/SEG 4)

Summary

Under the general direction of the Deputy Financial Secretary CPAD, the Director Compliance and Quality Management is responsible for leading the development and implementation of the compliance and quality management framework and strategies; inter alia the Ministry’s compliance and obligations under the Data Protection Act. This includes but is not limited to the establishment of compliance standards and design improvement to internal control structures, so as to minimize the risk exposure of the Ministry. Additionally, the incumbent has the responsibility of assisting the Ministry in achieving its strategic objectives by ensuring that its activities and programmes are in compliance with external and internal procedures, policies and legal framework. 💰Salary Range: $6,333,301 – $8,517,586 per annum.

Responsibilities

• Technical/Professional:

  • • Guides the development and implementation of strategies to improve organizational efficiencies and effectiveness;
  • • Develops and implements tracking/monitoring mechanisms to ensure compliance with established standards and regulations;
  • • Develops and implements compliance and quality management framework and strategies;
  • • Evaluates existing policies and procedures to coordinate internal practices and ensure compliance with regulations;
  • • Reviews the Ministry’s internal control mechanisms especially those highlighted in audit reviews, to ensure that measures are implemented to minimize the risks it faces;
  • • Provide advice and guidance ;
  • • Promote compliance with stipulated procedures, policies and legislation;
  • • Leads a corporate wide quality improvement programme with the development and implementation of a quality improvement plan;
  • • Facilitates the timely collection of data, analysis and reporting on key performance measures;
  • • Manages the electronic storage of quality improvement reports so as to promote access for key stakeholders;
  • • Develops and implements standard operating procedures related to the corporate compliance programme;
  • • Shares current information of policies, procedures and legislation that the Ministry staff should be aware so as to minimize risk exposure;
  • • Liaises with the Risk Management Branch in the identification of potential risks and design risk mitigation strategies;
  • • Collaborates with senior managers in the review and understanding of corporate governance guidelines;
  • • Collaborates with senior managers to ensure awareness of “best practices” on privacy an data security;
  • • Monitors and evaluates Ministry’s efforts at corrective actions to ensure that findings and recommendations are effectively dealt with;
  • • Collaborates with relevant personal data points in the Ministry in overseeing data subject access rights;
  • • Prepares reports and presentations on findings and analysis;
  • • Identifies risks and makes recommendations as to mitigation strategies
  • • Collaborates with other Branch heads in resolving compliance issues as they arise;
  • • Serves as a resource to other divisions on quality compliance issues;
  • • Oversees the verification functions and pension indebtedness checks;

• Chief Privacy Officer Portfolio:

  • • Oversees the activities that ensure that the Ministry processes personal data in compliance with the standards outlined in the Data Protection Act;
  • • Develops, implements and maintains privacy and consent mechanisms, information notices and other materials reflective of the Ministry’s stance on data protection;
  • • Oversees the undertaking of the Ministry’s data and projects and ensures that they are consistent with the data protection policy and Act;
  • • Keeps abreast of amendments to policies, procedures and legislation and accreditation standards;
  • • Oversees the preparation and submission of reports regarding the status of the privacy programme;
  • • Collaborates with the Enterprise Risk Management Branch in the development and coordination of a risk management and compliance framework for privacy;
  • • Collaborates with organizational development, and legal services in providing guidance and assistance in the identification, implementation and maintenance of the Ministry’s information privacy policies and procedures;
  • • Collaborates with all the relevant stakeholders such as ICT, HRMD DIASU, and PSMEB in the reviewing of system-related information security plans to ensure alignment between security and privacy practices;

• Management And Human Resource:

  • • Plans, organizes and directs the work associated with the function and resources of the Section including the development of the corporate, operational and individual work plans, and annual budget to reflect the Branch’s strategic priority areas;
  • • Undertakes HRMD-related duties including selection, performance management, training and discipline for the Section’s staff in accordance with the Ministry’s policies and procedures.
  • • Develops and manages the performance of direct report(s), including transferring skills, motivating staff, setting performance targets, monitoring performance, providing feedback and arranging for training;
  • • Conducts periodic reviews and final annual assessment of direct report(s) in accordance with respective work plans, of supervisees, based on agreed performance assessment criteria and prepares performance reports;
  • • Acts as Chairperson for the Organizational Policy Review Committee;
  • • Ensures that there are sufficient and appropriate physical resources to undertake the operations efficiently and effectively;
  • • Maintains effective working relations with external and internal stakeholders and customers.

• Other:

  • • Any other related duties that may be assigned from time to time

Required Skills

• • Leadership – Possess good leadership skills.
• • Planning and Organizing – Excellent planning and organization skills.
• • Problem Solving & Analysis - Logical problem solving and analytical skills.
• • Communication - Possess excellent written and oral communication skills
• • Initiative & Judgment - Ability to exercise initiative and sound judgment.
• • Attention to detail
• • Integrity/Ethics - Possess and exercise high integrity and ethical standards.
• • Interpersonal Skills - Possess excellent interpersonal skills.
• • Innovation and creativity – Ability to come up with new ideas/new way of thinking
• • People Management – Possess excellent people management skills.
• • Teamwork - Be a team player.
• • Expert knowledge in the principles and practices of quality management and compliance
• • Expert knowledge of auditing techniques and practices
• • Good knowledge of risk management techniques and strategies
• • Sound knowledge and understanding of GOJ policies and programmes and the machinery of government
• • Working knowledge of process improvement methodology
• • Sound knowledge of applicable laws, policies, regulations, and procedures
• • Excellent critical reasoning, quantitative and qualitative analysis skills
• • Strong environmental scanning, analysis and interpretive skills
• • Strong negotiating and persuasive presentation skills
• • Proficiency in the use of the relevant computer applications

Qualifications

• • Masters’ degree in Management, Finance, Business Administration, Public Administration or equivalent qualification from a recognized tertiary institution
• • Exposure to legal training would be an asset
• • Three (3) years’ experience
OR
• • Bachelors’ degree in Management, Finance, Business Administration, Public Administration or equivalent qualification from a recognized tertiary institution
• • Five (5) years’ experience

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Pressured working conditions with numerous critical deadlines.
  • • May be required to work abnormal working hours

Applications accompanied by résumés should be submitted no later than Thursday January 30, 2025 to: Senior Director, Human Resource Management & Development Human Resource Management and Development Branch Ministry of Finance and the Public Service 30 National Heroes Circle Kingston 4 ✉️ Email: hrapplications@mof.gov.jm ℹ️ Subject Line: Director, Compliance and Quality Management (GMG/SEG 4) Please identify the job title of interest as the Subject We thank all applicants for the interest expressed; however, only shortlisted candidates will be contacted.

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