Commitment Control Officer (FMG/AT 3)

Summary

The incumbent is responsible for co-ordinating and maintaining an effective cash management system, and ensure the proper planning and control of commitments/expenditures within the limits of the approved provision and warrant allocation. 💰Salary: $2,190,302 - $2,945,712 per annum

Responsibilities

• To assist in the Commitment Planning process:

  • • Identifies and classifies commitments according to categories, inescapable, priority and others;
  • • Ascertains from all sources, the total value of any unpaid bills brought forward from the previous year;
  • • Prepares Commitment Control Registers for all activities and projects of the Ministry on a Head/Programme/Project/Activity/Object basis;
  • • Approves the commitment requisition in accordance with stipulated procedures by; ✓ Ensuring that commitment requisitions received are duly authorized by an appropriate officer; ✓ Ensuring that expenditure is appropriate and funds are available under the categories to which the commitment relates; ✓ Certifying the commitment, blocking funds and recording amounts in the Commitment Control Register; ✓ Informing programme managers of the status of their requisitions and the funds available under their respective programmes;
  • • Ensures the proper maintenance of the Commitment Control Register for the Divisions of the Ministry, ensuring that warrant allocations and commitments are posted correctly and within the stipulated timeline;
  • • Monitors the timely reconciliation of Commitment Control Registers with the GFMS reports;
  • • Provides age analysis of outstanding bills;
  • • Submits monthly reports to the Director of Management Accounts on the number of un-discharged commitments.

• To facilitate effective cash management and expenditure control system:

  • • Assists the Director of Management Accounts in planning the utilization of available cash based on the level and category of outstanding commitment;
  • • Monitors and advises the Director of Management Accounts of slow-moving programmes and activities from which funds can be vired to satisfy the needs of activities/programmes that are urgently in need of funds;
  • • Facilitates proper cash management and expenditure controls by making available to management, information on the discharged commitments and current cash position on a timely basis on a Head and Programme or Activity/Project basis;
  • • Advises the Director of Management Accounts on programmes/activities at risk of exceeding budgetary allocations.

• Other:

  • • Inserts Payment and Journal Vouchers on GFMS;
  • • Performs any other related duties that may be assigned from time to time.

Required Skills

• Core:

  • • Excellent oral and written communication skills
  • • Good team skills
  • • Good interpersonal and influencing skills
  • • Good problem-solving skills
  • • Excellent analytical and judgement skills
  • • Excellent planning and organizing skills

• Functional:

  • • Excellent knowledge of the stipulations of the FAA Act, Instructions and Regulations
  • • Experience in Government Accounting, budget and warrant system
  • • Competence in the use of spreadsheets and computer applications

Qualifications

• • AAT Level 3; or
• • ACCA-CAT Level C/Level 3; or
• • ACCA Level 1; or
• • NVQJ Level 3, Accounting; or
• • Diploma in Accounting from an accredited University or Community College; or
• • A.Sc Degree in Business Studies/Management Studies/Business Administration from an accredited tertiary institution; or
• • A.Sc in Accounting, MIND; or
• • Diploma in Government Accounting, MIND, Government Accounting levels 1,2 & 3; or
• • BSc. Degree in Accounting/Management Studies with Accounting; or
• • BBA Degree; or
• • Successful completion of three (3) years of any of the Bachelor’s Degree programmes mentioned above.

Additional Information and Instructions

Applications accompanied by résumés should be submitted no later than Monday, 20th January, 2025 to: Director, Human Resource Management and Development Ministry of Industry, Investment and Commerce 4 St. Lucia Avenue Kingston 5 📧 Email: hrm@miic.gov.jm ℹ️ Subject Commitment Control Officer (FMG/AT 3) 🔒 Important: All applicants will be required to pass a security background check. 🙏 Note: Only shortlisted candidates will be contacted.

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