Secretary 2 (OPS/SS 2)

Summary

Under the supervision of the Director, Human Resource Management, the incumbent is responsible for providing efficient secretarial support to the Human Resource Management and Development Branch. 💰Salary: $1,439,455 - $1,935,907 per annum

Responsibilities

• Management/Administrative:

  • • Assists other personnel as may be required, for the purpose of supporting them in the completion of their work activities.

• Technical/Professional:

  • • Types letters, memoranda, pension particulars, period of service records, staff lists, performance evaluation reports, vacation leave computations, personal data and various types of forms, as required;
  • • Receives telephone calls and conveys messages;
  • • Photocopies documents, as required;
  • • Records incoming and outgoing correspondence/files;
  • • Dispatches incoming and outgoing mail;
  • • Faxes correspondence to other Ministries and Departments;
  • • Types Minutes of meetings;
  • • Checks diary for meetings from time to time;
  • • Deputizes for other secretaries in their absence;
  • • Performs any other related duties that may be assigned from time to time.

Required Skills

• • Good word processing skills
• • Sound knowledge of computer applications
• • Sound knowledge of office systems and procedures
• • Excellent communication and interpersonal skills

Qualifications

• • CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);
OR
• • CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications. Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field.
PLUS
• • At this level, Shorthand at a speed of 80-100 words per minute would be an asset.

Additional Information and Instructions

Applications accompanied by résumés should be submitted no later than Monday, 2nd June, 2025 to: Director, Human Resource Management and Development Ministry of Industry, Investment and Commerce 4 St. Lucia Avenue Kingston 5 📧 Email: hrm@miic.gov.jm ℹ️ N.B. Please include the job title in the subject line of your email. 🔑 Please include the job title in the subject line of your email.

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