Assistant Human Resource Officer

Summary

The Assistant Human Resource Officer (Staffing) is responsible for providing support in the administration of staffing arrangements in the Department.

Responsibilities

• Management/Administrative:

  • • Prepares Individual Work Plan;
  • • Represents the Department at meetings, conferences and other fora, as directed;
  • • Prepares status and other reports;
  • • Provides administrative support in respect of staffing matters;
  • • Keeps staff abreast of human resource policies and regulations.

• Technical/Professional:

  • • Develops and maintains database of job applicants for ease of filling positions in a limited timeframe;
  • • Prepares responses/letters to job applications and referrals received from the Office of the Services Commissions;
  • • Maintains Recruitment and Selection Schedule for the Department;
  • • Assists with shortlisting candidates;
  • • Participates on interview panels;
  • • Prepares submissions (employment, appointment, confirmation of appointment, promotion, acting, reassignment, secondment and resignation) to the Director, Human Resource Management and Development (HRMD) for consideration;
  • • Prepares approval/non-approval letters for matters submitted to the Director, HRMD for consideration;
  • • Monitors temporary employments and acting assignments approved by the Director, HRMD and requests recommendations (inclusive of Performance Evaluation Reports) for permanent appointments/promotions as required;
  • • Monitors permanent appointments approved by the Director, HRMD and requests Probationary Reports for confirmation of appointment;
  • • Arranges for Staff to do medical examinations for confirmation of permanent appointment;
  • • Prepares Staff Bulletin to communicate to Staff and welcomes new employees to the Department;
  • • Processes resignations and takes steps to ensure that indebtedness is recovered;
  • • Collaborates with the HRMD Branch’s Registry to ensure that recruitment records are kept up-to-date and are easily retrievable;
  • • Performs other related duties that may from time to time be assigned.

Desired Traits and Characteristics

• • Good oral and written communication skills
• • Teamwork and co-operation
• • Good interpersonal skills
• • Takes initiative
• • Good customer and quality focus
• • Compliance
• • Adaptability
• • High level integrity
• • Methodical
• • Good problem solving and decision making skills
• • Planning and organizing skills
• • Goal/result oriented
• • Managing external relationships
• • Analytical thinking

Required Skills

• • Use of Information and Communication Technology
• • Change Management

• Knowledge of:

  • • The Public Service Regulations
  • • Staff Orders for the Public Service
  • • The Financial Administration and Audit Act
  • • Financial Instructions, and other Government of Jamaica (GoJ) policies that guide the delivery of HRMD services
  • • Government of Jamaica recruitment and selection practices

Qualifications

• • Associate Degree in Human Resource Management, Business Administration or related discipline from a recognized tertiary institution; plus
• • A minimum of two (2) years’ experience in a Human Resource Management and Development position in an organisation of similar size and complexity.

Additional Information and Instructions

Special Conditions: ⏰ May be required to work beyond regular working hours 🪑 Spend long hours sitting and using office equipment ✈️ May be required to travel island-wide 📅 Application Deadline: Applications accompanied by résumés should be submitted no later than Tuesday, 17th December, 2024 to: 📍 Director, Human Resource Management and Development Post and Telecommunications Department 6-10 South Camp Road, Kingston, CSO 📧 Email: recruitment@jamaicapost.gov.jm ℹ️ Subject Line: Assistant Human Resource Officer (GMG/AM 3 (Staffing) 🔑 Please note that only shortlisted applicants will be contacted.

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