Project Specialist (Works and Infrastructure) (Level 5)

Summary

The incumbent will also provide technical advice on design standards, the cost-effectiveness of design, specification and methodology proposals, and workmanship for maintenance and rehabilitation of infrastructure, and new construction works. In addition, the Project Specialist (Works & Infrastructure) will conduct monitoring and evaluation activities during and after the construction phase of said works to ensure that the scope of work is completed in accordance with contract documents, agreed/established work, and value for money.. 💰Basic Salary: $5,198,035 - $6,990,779 annually.

Responsibilities

• Technical/Professional:

  • • Conducts and supervises procurement processes for physical infrastructure projects.
  • • Prepares Tender Documents for Physical Infrastructure Works.
  • • Prepares Physical Infrastructure Evaluation Report on Bidding Documents Received at Bid Opening.
  • • Ensures implementation of e-procurement in physical infrastructure projects and use of e-tendering system i.e. GOJEP system. · Ensures full compliance of procurement activities with the Government of Jamaica (GOJ) Public Procurement Act (2015) and Public Procurement Regulations (2018); GOJ Procurement Handbook and Policies and Strategies.
  • • Implements an effective internal control analysis of parameters in support of the proper design and functioning of a client-oriented procurement management system.
  • • Provides critical analysis to the Public Procurement Committee on proposals, elaboration of contract strategy, sourcing strategy, quality management, supplier selection, and the improvement of procurement processes.
  • • Conducts and supervises the procurement processes for physical infrastructure projects focusing on the achievement of the following results ✓Analysis of information in collaboration with the technical team, ✓Preparation of procurement plans for the projects and monitoring of their implementation. ✓Implementation of proper monitoring and control of procurement processes, their evaluation, negotiation of certain conditions of contracts in full compliance with ✓Government of Jamaica Public Procurement Act (2015) and Public Procurement Regulations (2018), GOJ Procurement Handbook and Policies ✓Elaboration and issuance of solicitation documents; review and publication of clarifications to bidders; bid receipt and bid opening; coordination of bid evaluation and preparation of evaluation reports; contract award and negotiations; elaboration of contractual forms. ✓Preliminary review of submissions to the Public Procurement Commission (PPC) and Cabinet Infrastructure Committee and the Integrity Commission.
  • • Implements an internal control system that ensures that contract documents are duly prepared and dispatched.
  • • Follows up on timely corrective actions.
  • • Elaborates and implements proposals to achieve excellence in the procurement service provision.
  • • Provides technical advice on public procurement matters (infrastructure) to officers.
  • • Manages, monitors, and controls the procurement of goods and services and ensures that the objectives and basic principles of procurements guideline and procedures and complied with.
  • • Procures goods and services on a competitive basis without compromising quality and ensures proper storage.
  • • Assist in reviewing designs for infrastructural works to improve the overall efficiency and effectiveness of the Agency.
  • • Conducts surveys to gather data for procurement.
  • • Monitors ongoing projects through site visits, attendance at meetings, reviews reports, documentation, and other means.
  • • Evaluate the ethical viability of projects.
  • • Coordinates contract management related to physical infrastructure projects focusing on the achievement of the following results
• Management/Administrative:

  • • Participates in the development of the Division’s Corporate, Operational Plan, work programmes, and Budget.
  • • Provides advice to the CEO/Commissioner of Customs, Director, Public Procurement, Project Manager, Property Services Unit, other Directors, and Managers on infrastructure works and procurement matters.
  • • Advises the Project Manager /Director, Public Procurement of contractors’ reliability/suitability and performance.
  • • Attends meetings of Public Procurement Commission Infrastructure Works Sub-committee
  • • Attends meetings of the Infrastructure Development and Procurement Committees.
  • • Represents the Ministry at Conferences, Workshops, Seminars, and other events.
  • • Monitors and ensures that effective and up-to-date contracts and procurement records are maintained.
  • • Manages to ensure that procurement practices conform to the Financial Audit Act (FAA) and Government Guidelines
  • • Monitors and maintains an inventory listing of all equipment bought for infrastructural works.
  • • Acts as a purchasing agent on behalf of the Agency.
  • • Evaluates the performance of the Procurement and project processes along with the Project Manager, Director, Public Procurement, Property Services Supervisor, Project Manager, and Committee Members.
  • • Assist in managing infrastructure works issues, budget, and schedules.
  • • Advises on the appointment of external expertise when necessary.
• Customer Service:

  • • Maintains customer service principles, standards, and measurements and ensure the values of the Agency are upheld and maintained at all times.
• Other:

  • • Performs other related functions assigned from time to time by the Project Manager/Director, Public Procurement.
• Authority:

  • • Coordinates Technical Evaluation Sub-Committee for Infrastructure & Works
  • • Reviews and Authorizes Addendum to Scope of Works during tender processes.
  • • Lead Evaluator (PO/TC+ESR) on GoJEP (E-Procurement System) for Infrastructure & Works
  • • Lead Performance Evaluator on CPEP (Contractor Performance Evaluation Platform)
  • • Coordinates tender opening exercises, reviews and prepares tender opening reports.

Required Knowledge, Skills and Competencies

• Core:

  • • Excellent leadership and interpersonal skills
  • • Good customer relations and quality focus skills
  • • Excellent written, oral communication and presentation skills
  • • Excellent problem-solving and negotiation skills
  • • Excellent planning and organizing skills
  • • Strong integrity
  • • Ability to manage the client interface (external partners)
  • • Good analytical and critical thinking skills
  • • Goal/results oriented
• Technical:

  • • Ability to conduct infrastructure works analyses.
  • • Sound knowledge of The National Building Code
  • • Good knowledge of Occupational Safety and Health (OSH)
  • • Good understanding of Contract Administration and Management
  • • Good knowledge of project assessment and technical analysis.
  • • Sound knowledge of the Government Public Procurement Act 2015 & Regulations
  • • Sound knowledge of the FAA Act
  • • Knowledge of Project Planning and Management
  • • Knowledge of Budget Preparation and Tender Management
  • • Knowledge of the operations of Government/knowledge of the Agency’s policies and procedures
  • • Proficiency in the relevant computer application software including Auto CAD
  • • Good report writing skills.

Preferred Qualifications

• ★ Bachelor’s degree in civil engineering, Construction Management, or a related field.
• ★ Certificate in Public Procurement: UNDP/CIPS Level 1 or 2 or INPRI Level 3 or 4
• ★ At least seven (7) years of relevant experience at the national or international level in Procurement Management with particular emphasis in infrastructure and works procurement.
• ★ Must have extensive knowledge of the Government of Jamaica Public Procurement Act (2015) and Public Procurement Regulations (2018), GOJ Procurement Handbook.
• ★ Training/Certification in Project Management would be an asset.
• ★ Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems (ERPs).

Additional Information and Instructions

📋 Special Conditions Associated with the Job: · Extensive travelling island wide · Holder of a Valid Driver’s Licence · Exposure to conditions related to the construction industry such as dust, noise, heat, and unsociable behaviour. 📅 Applications Deadline: Friday, December 27, 2024 🔗 Registration link available: 📧 Need Help? Email us at helpdesk@jca.gov.jm if you experience any technical difficulties.

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