Monitoring and Disbursement Officer (GMG/SEG 2)

Summary

The incumbent has responsibility to monitor the financing agreement for certain internationally funded projects and, in particular, the disbursement/reimbursement of funds to same, to ensure that all conditions precedent to disbursements as stipulated in the Agreement, are met. In addition, he/she will contribute to the preparation of the following Reports: Annual Foreign Exchange Inflows Projection; Monthly Foreign Exchange Inflows; Foreign Exchange Variance. 💰Salary Range: $4,266,270 - $5,737,658 JMD per annum.

Responsibilities

• To process disbursement/reimbursement requests under certain externally funded projects:

  • • Liaises with Project Managers, to ensure that claims for disbursement/reimbursement are submitted for drawdowns to Lending Agencies, in a timely manner;
  • • Checks all disbursement/reimbursement claims to ensure that; The activities undertaken are stipulated in the Agreements; The amounts requested are in accordance with the financing plan as in the agreement; No objection letters for contracts signed are in place; The eligibility and accuracy of expenditure; Those only persons authorized to sign, duly sign; The necessary supporting documents accompany each application;
  • • Identifies and reports on any form of discrepancy found in the applications, in order that adjust ents/corrective action can be made;
  • • Consults the Project Unit, PEX, regarding the expenditure of loan/grant funds, to ensure that budgetary allocation is not exceeded;
  • • Liaises with the Reconciliation Unit (DMB), regarding the reconciliation of Special Accounts established at the National Commercial Bank and BOJ;
  • • Submits processed applications to supervisor, with comments.

• To Monitor the Financing Agreement of Projects:

  • • Monitors expenditure at each stage of the projects;
  • • Identifies and reports on projects coming to the end of the terminal date of disbursement, but are ongoing, and makes recommendations for extension of disbursement period, to facilitate the completion of such projects;
  • • Prepares Monthly Disbursement Reports on the multilateral and bilateral portfolio;
  • • Liaises with Ministries and Project Implementing Agencies, to obtain reports on status of project development;
  • • Undertakes site visits, to assess work and clarify discrepancies that may arise from the various reports submitted;
  • • Monitors the external financial flows, to determine if they are in line with budget figures;
  • • Attends Project Review Meetings and prepares Project Review Report;
  • • Contributes to the preparation of draft Annual Financial Statements, to facilitate project auditing.

• To project and prepare the annual foreign exchange inflows from multilateral/bilateral projects:

  • • Prepares a listing of all loan/grants funded projects to be included in the Annual Estimate of Expenditures;
  • • Obtains from the Implementing Agencies, the requested Budgetary allocation for each Capital ‘B’ Project;
  • • Examines individually signed agreement, to ascertain period for project implementation; the financing plan as stipulated, i.e., the categories to be financed, total resource provided; external funds vs GOJ financing portion;
  • • Consults with the Project Managers in the Project Unit, PEX, to ascertain; The stage the project is at; The pace of implementation; The past disbursement trends; The activities to be determined within the fiscal year;
  • • Compiles a listing of all the loan/grant balances and the implementation period;
  • • Projects and prepares the foreign exchange inflows for each project, on a quarterly basis, by using the exchange rate used in casting the Annual Estimate of Expenditure, after consultation with the Fiscal Policy Monitoring (FPMU);
  • • Conducts quarterly examination, to determine if projection match actual inflows, and prepares variance reports, as necessary.

Required Skills

• • Good knowledge of Budget Preparation and Budget Process
• • Good knowledge of Lending Agencies disbursement procedures
• • Good knowledge of Project Management
• • Knowledge of legislation and legal procedures including FAA Act, Loan Act, etc.
• • Working knowledge of Microsoft Office Suite, including Word and Excel
• • Good Customer relations and Interpersonal skills
• • Analytical ability
• • Good problem-solving and analysis skills
• • Relevant job knowledge
• • Good use of technology

Qualifications

• • Bachelor of Science Degree in Economics or equivalent qualification;
• • Three (3) years’ experience in a related field.

Additional Information and Instructions

Applications, accompanied by résumés, should be submitted no later than Thursday,12th June, 2025, to: Senior Director, Human Resource Management & Development Human Resource Management and Development Branch Ministry of Finance and the Public Service 30 National Heroes Circle Kingston 4 ✉️ Email: hrapplications@mof.gov.jm 📜 N.B. Please include the job title in the subject line of your email. We thank all applicants for the interest expressed; however, only shortlisted candidates will be contacted.

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