Senior Payroll Officer

Summary

Under the direct supervision of the Accounts Payable and Payroll Manager, the Senior Payroll Officer has the responsibility for managing/maintaining the integrity of the payroll, reconciling with the Government Financial Management System (GFMS). The incumbent is responsible for the preparation and execution of the payroll for Members of Parliament, Cabinet Ministers, Constituency Secretaries, Chauffeurs and Temporary Employees.

Responsibilities

• • Prepares monthly payrolls and processes to the stage of uploading to BizPay and the Government Financial Management System;
• • Checks the first run of the Payroll assigned to, and prepared by, the Payroll Officer;
• • Processes issuance and acquittal of employee advances;
• • Ensures that advances and overpayments of salaries are promptly recovered;
• • Manages employee advance receivables;
• • Prepares regular reports on advances and allowances outstanding;
• • Prepares monthly reconciliation reports for all payments from the Payroll System to the Government Financial Management System;
• • Liaises and assists internal or external auditors, as required.

• Manages service delivery standards in the payroll by:

  • • Ensuring that the public financial legislation, tax laws and related financial management procedures and policies are adhered to in the performance of duties and in delivering services;
  • • Managing staff and performance to ensure that staff is fully utilised to obtain optimal productivity;
• • Works with the Principal Finance Officer and Accounts Payable and Payroll Manager to monitor and evaluate financial policies and strategies that impact the delivery of the services as it relates to payroll, advances and allowances;
• • Provides impartial, accurate and timely advice to the Accounts Payable and Payroll Manager on financial and other changes in tax policy matters affecting employees.

• Supervises the duties of the Payroll Officer by:

  • • Assigning work schedules and making recommendations for the amendment of job descriptions, as required;
  • • Provides guidance to staff supervised through coaching, mentoring and training, providing assistance and support, as needed;
  • • Managing the performance and progress of staff in the execution of assigned duties.
  • • Fostering teamwork, a harmonious working environment and promotes collaborative working across the Section;
  • • Identifies training/development needs of staff supervised and makes recommendations, as required;
  • • Recommends leave for staff supervised in keeping with established HR policies;
  • • Ensuring that staff is aware of, and adhere to the policies, procedures and regulations of the Department.
  • • Assessing performance by conducting performance evaluation exercises, as required;
• • Performs any other related duties that may be assigned from time to time.

Qualifications

• • Excellent analytical and judgment skills;
• • Excellent interpersonal skills;
• • Excellent oral and written communication skills;
• • Must be able to work under pressure and within strict deadlines;
• • Excellent teambuilding skills;
• • Good organisational skills;
• • Proficiency in Microsoft Office Suite.
• • AAT Level 3; or
• • ACCA-CAT Level C/Level 3; or
• • ACCA Level 1; or
• • NVQJ Level 3, Accounting; or
• • Diploma in Accounting from an accredited University or Community College; or
• • ASc. Degree in Business Studies/Business Administration from an accredited tertiary Institution; or
• • Asc. Degree in Accounting, MIND; or
• • Diploma in Government Accounting, MIND, Government Accounting Levels 1, 2 & 3; or
• • BSc. Degree in Accounting or Management Studies with Accounting; or
• • BBA Degree; or
• • Successful completion of three (3) years of any of the Bachelor’s Degree programmes mentioned above.

Additional Information and Instructions

🗓️ Application Deadline: Applications, accompanied by résumés, should be submitted no later than Thursday,, 12th December, 2024 to: 👤 Clerk to the Houses Houses of Parliament Gordon House 81 Duke Street Kingston 📧 Email: clerk@japarliament.gov.jm ℹ️ Subject: Senior Payroll Officer (FMG/AT 3) 🔑 Please include the job title in the subject line of your email. ⚠️ Note: Only shortlisted applicants will be contacted.

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