Public Procurement Officer (GMG/AM 3)

Summary

Under the general direction of the Senior Public Procurement Officer, the Public Procurement Officer assists in the procurement processes required for the acquisition of goods and services essential for the operation of the Ministry. The incumbent will ensure that all procurements are conducted in accordance with the Government of Jamaica procurement guidelines and procedures (Public Procurement Act 2015). Salary Range: 💰 $2,190,302 – $2,945,712 JMD per annum.

Responsibilities

• • Prepares tender notices and advertisements;
• • Prepares RFQ for goods, general services and minor works;
• • Obtains Quotations/Tenders from appropriately qualified suppliers;
• • Represents the Procurement Unit at Tender Closing and Opening exercises, as Tender Officer;
• • Maintains procurement records in good order, to facilitate Audit and other reviews;
• • Prepares Quarterly Contracts Award Report to be submitted to the Contractor General’s Office (QCA Report);
• • Maintains a database of all bonds and insurances, and ensures that they are current at all times, and takes responsibility for the safe keeping and return of all relevant documents;

• Procurement Process Management:

  • • Prepares and reviews technical specifications, in collaboration with stakeholders, refining Terms or References (ToR), and prepares Request for Proposals (RFP) and bidding documents;
  • • Reviews and evaluates proposals and bids received, and assists with the process of engaging consultants and suppliers;
  • • Prepares and reviews ToRs and bidding documents, for all required procurement activities;
  • • Liaises with relevant Departments and stakeholders to have RFPs and bidding documents prepared, approved and issued in a timely manner, according to the approved Budget;
  • • Manages the advertising process for procurements, procurement correspondence, bid receipt and bid opening, in strict accordance within mandated procurement procedures;
  • • Maintains procurement filing system in systematic manner;
  • • Receives, compiles and processes purchase requisition forms for all wards and Departments for the procurement of goods.

• Vendor Management:

  • • Maintains list of vendors and contractors supplying various items and services;
  • • Liaises with service contractors, to ensure that service to office and medical equipment are being effected as agreed;
  • • Develops and executes measurement tools to accurately gauge vendor’s performance (quality, delivery, timeliness, etc.) and communicates results, internally and externally, as necessary;
  • • Checks invoices to ensure correct price; follows through to ensure that materials ordered have been received; examines the condition of materials received and recommends invoices for payment;
  • • Maintains procurement records, such as items or services purchased, costs, delivery, product quality or performance and inventories, compiles data on these for internal Monthly Reports;
  • • Ensures all completed Purchase Orders are taken to the Tax Administration Jamaica, to be zero-rated.

• Procurement Reporting:

  • • Monitors and reports on the procurement implementation status and progress, as required;
  • • Follows up with relevant Government Agencies, to obtain the approval of proposed contract awards, in a timely manner;
  • • Prepares reports of and for Procurement Meetings;
  • • Performs other related functions, assigned from time to time, by the Director.

Required Skills

• Core:

  • • Strong integrity
  • • Good oral and written communications skills
  • • Good interpersonal relations
  • • Good teamwork and co-operation
  • • Ability to display good initiative
  • • Good people management skills
  • • Good problem-solving and decision-making skills
  • • Good time management skills
  • • Good customer and quality focus skills

• Technical:

  • • Extensive knowledge of Government Procurement guidelines and procedures
  • • Excellent knowledge of Contract Administration
  • • Ability to research and evaluate technical proposals and recommend contracts for award
  • • Knowledge of Office Management principles, practices and procedures
  • • Excellent knowledge of accounting practices, as applied to procurement procedures
  • • Working knowledge of computer applications

Qualifications

• • Diploma in Public Administration/Management Studies/Accounting or any related field;
• • Three (3) years’ procurement experience, in a similar position

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Pressured working conditions with numerous critical deadlines;
  • • Long hours of work, including weekends and public holidays.

Applications, accompanied by Résumés, should be submitted no later than Tuesday, 10th June, 2025, to: Senior Director Human Resource Management and Development Division Ministry of Agriculture, Fisheries and Mining Hope Gardens Kingston 6 📧 Email: jobopportunities@moa.gov.jm ℹ️ Subject: Public Procurement Officer (GMG/AM 3) 🔑 Please include the job title in the subject line of your email. Please note that only shortlisted applicants will be contacted.

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