Senior Management and Operations Analyst (GMG/SEG 4)

Summary

Under the direction of the Chief Management and Establishment Analyst, the Senior Management and Operations Analyst is responsible for planning, executing and implementing organizational frameworks and systems for specified Ministries, Departments and Agencies. 💰Salary Range: $6,333,301 – $8,517,586 per annum and any allowance(s) attached to the post.

Responsibilities

• • Provides strategic advice to Permanent Secretaries and Heads of Department;
• • Advises the Chief Corporate Management and Establishment Analyst on the status of Strategic Organizational reviews of Ministries, Departments and Agencies;
• • Develops/reconfigures new Ministries, Departments and Agencies in accordance with new legal and policy directives;
• • Develops proposals for the abolition/recommends the abolition of Statutory Bodies and Agencies consequent on reassignment of subjects and change of government priorities;
• • Guides and coordinates government efforts in the implementation reform/modernization policies and programmes;
• • Identifies areas which require particular types of management interventions and conducts consultancy exercises with due consideration given to cross cutting issues and joined up services;
• • Contributes and participates in for a to deliberate on challenges experienced in achieving adherence to policy or standards;
• • Assists in determining alternative approaches to achieving acceptance and conformance or alternatively to adjusting such policy and standard while remaining within the broad policy and programme guidelines of government;
• • Conducts reviews to determine capacity for absorbing reform initiatives; acts as change agent where necessary and evaluates and provides qualitative and quantitative feedback to inform future policy adjustment initiatives;
• • Consults with Ministries, Departments and Agencies to determine external inputs for organizational initiatives and prepare Terms of Reference to assist with the contractual process;
• • Develops Terms of Reference for the procurement of consultancy services;
• • Partners with consultants in organizational development and change; undertakes organizational development and change exercises;
• • Partners with external consultants to ensure that agreed proprieties and deliverables are met;
• • Establishes relationships with external consultants to ensure appropriateness of proposals and recommendations;
• • Undertakes and manages prior option reviews for Ministries, Departments and Agencies to enhance efficiency and effectiveness;
• • Assists clients with the development of various component of scheme of management such as modernization and financial plans;
• • Develops functional organizational charts and output focused job descriptions;
• • Coordinates team to undertake job reclassification exercise;
• • Participates in the development of proposed pay bands and attached proposed salaries for Performance Base Institutions;
• • Evaluates and forwards relevant documents to the Ministry of Finance and the public service for the creation of Ministries, Departments and Agencies;

• Analyses and evaluates consultancy reports to ensure that:

  • • Duplication and fragmentation of functions are eliminated;
  • • Public bureaucracy are optimally staffed and cost savings realized;
  • • Appropriate changes are made to the reports after consultation with stakeholders;
  • • Facilitates change management processes in Ministries, Departments and Agencies;
  • • Negotiates best option decision with clients;
• • Evaluates selected reform initiatives periodically to determine if implementation process is in keeping with plans;
• • Reviews areas which will be affected by cross cutting reform initiatives and makes recommendations for the accommodation and integration of the desired changes;

• Conducts Job Audit Reviews of organizations and systems within Ministries, Departments and Agencies to:

  • • Identify the core business functions and related processes;
  • • Determine the most appropriate option for the future of the entity (close, absorb, merge and privatize);
  • • Provide advice on appropriate structures which will enable the performance of core functions within the context of the corporate plan;
  • • Identify systematic weaknesses and undertake business process re-engineering to enable efficient and effective delivery of service and the accomplishment of major targets and objectives. To avoid and mitigate industrial relations problems;
• • Promotes and participates in the corporate planning process and facilitate the inclusion of reform activities as an integral part of Ministry, Departments and Agencies;
• • Collaborates with Agencies to monitor performance in comparison to targets both qualitative and quantitative and explores reasons for divergence in order to provide support initiatives to achieve improvements;
• • Assists with supervision of Management and Establishment analysts in conduct of some assignments/projects.
• • Performs any other duties assigned from time to time.

Required Skills

• • Thorough understanding of the Jamaican Public Sector;
• • Ability to identify problems in bureaucratic structures, processes institutions
• • and cultures;
• • Knowledge of relevant appropriate Information Technology Programmes;
• • Good understanding of public sector modernization programmes and techniques;
• • Organization design and staffing skills
• • Job analysis and evaluation skills;
• • Ability to identify capacity gaps and propose alternate recommendation;
• • Strong organizational analysis; issue analysis and problem solving skills
• • Good leadership skills;
• • Knowledge of business process review and re-engineering;
• • Knowledge of contemporary management approaches;
• • Thorough understanding of the change process;
• • Excellent interpersonal staff management skills;
• • Excellent written and spoken communication skills;
• • Workload analysis;
• • Time Management skill
• • Strong Presentation skills;
• • Report writing skills;
• • Facilitation skills

Qualifications

• • MSc. Degree in Public Administration, Management Studies or Social Sciences
• • Three (3) years of experience in a similar position
OR
• • BSc degree in Public Administration, Management Studies or Social Sciences;
• • Five (5) years of experience in a similar position;
• • Specialized training in Management Consultancy; Management or Operations Analysis; Work Simplification;

Additional Information and Instructions

Applications accompanied by résumés should be submitted no later than Friday, July 11, 2025 to: Senior Director, Human Resource Management & Development Human Resource Management and Development Branch Ministry of Finance and the Public Service 30 National Heroes Circle Kingston 4 ✉️ Email: hrapplications@mof.gov.jm 📜 N.B. Please identify the job title of interest as the Subject We thank all applicants for the interest expressed; however, only shortlisted candidates will be contacted.

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