Payments Officer (FMG/AT 2)

Summary

Under the general direction of the Senior Payments Officer, the Payments Officer has responsibility for the processing and payment of monthly and fortnightly payrolls and other salary related documents assigned. The incumbent also has the responsibility for the processing of all payments. 💰$1,711,060 - $2,301,186 JMD per annum

Responsibilities

To ensure the timely and accurate preparation of the payments assigned.

• Salary Computation:

  • • Processes the payrolls assigned;
  • • Enters all relevant information in connection with the payment of salaries to the payroll system, including ➢ Salary particulars for new employees; ➢ Details of deductions to be made from salaries.
  • • Ensures that salary is correctly computed by the system and any differences/errors found are promptly corrected;
  • • Promptly recovers any advances and overpayment of salaries;
  • • Maintains and balances the “On and Off” Salary Control Register for each payroll run;
  • • Maintains a continuous record of salary particulars of each employee on the payroll;
  • • Uploads fortnightly and monthly salaries to GFMS for authorisation.

• Deductions and Returns:

  • • Checks and ensures that all statutory deductions and other authorised deductions are made and paid over promptly;
  • • Ensures that annual returns such as Income Tax, N.I.S and N.H.T are made promptly after the end of the year;
  • • Contributes to the preparation of the Personnel Emoluments budgets, by providing the Supervisor with the particulars on each member of staff;
  • • Provides information to the Senior Payments and Payroll Officer, for the preparation of letters to employees or organizations on behalf of employees.

• Payments:

  • • Maintains cordial and professional relationships with external and internal stakeholders and clients;
  • • Ensures that payments are processed with dispatch, while having regard to policies laid down by the FAA Act, its Regulations and Instructions, Staff Orders, other Regulations and applicable circulars;
  • • Identifies and processes outstanding amounts to be paid;
  • • Ensures arithmetic accuracy, the application of correct rates, and the deduction of all amounts deductible including withholding tax;
  • • Ensures the timeliness and accuracy of all payments, and ensures that all records of payments and contractual obligations are accurate and up to date;
  • • Assists with research for responses to audit queries/observations.

Required Skills

• • Good organizing, planning, and interpersonal skills.
• • Ethical conduct and integrity.
• • Critical thinking
• • Analytical skills
• • Teamwork
• • Good oral and written communication

Qualifications

• • AAT Level 2; or
• • ACCA-CAT Level B/Level 2; or
• • NVQJ Level 2, Accounting; or
• • Certificate in Accounting from an accredited University; or
• • Completion of second year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University; or
• • ASc. Degree in Business Studies/ Business Administration/Management Studies; or
• • ASc. Degree in Accounting from the Management Institute for National Development (MIND); or
• • Certificate in Government Accounting Level 2.

Additional Information and Instructions

• Special Condition Associated with the Job:

  • • There can be stress especially when meeting deadlines.
  • • Extended working hours can be expected.

Applications accompanied by Résumés should be submitted no later than Monday, 3rd February, 2025 to: The Commissioner Revenue Protection Department 1 Shalimar Avenue Kingston 3 ✉️ Email: rpdjobs@mof.gov.jm ℹ️ Subject Line: Payments Officer (FMG/AT 2) Please note that only shortlisted applicants will be contacted.

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