Senior Secretary (OPS/ SS3)

Summary

The incumbent is responsible for providing administrative and secretarial duties for the Marketing & Communications Department in accordance with established office standards and procedures. 💰Basic Salary: $1,711,060 JMD per annum in the salary scale, payable monthly.

Responsibilities

• • Assist with the compilation of information for project documents / proposals, for submission to funding agencies.
• • Maintain an efficient system on information relating inventory on publications, advertisements published and monitor payments.
• • Manage and/or provide administrative support for special projects/events.
• • Transcribe correspondence from shorthand or / written material using the computer.
• • Draft responses to correspondence on instructions.
• • Receive and dispatch all incoming and outgoing mails for the Department.
• • Attend meetings as arranged by the Director, Marketing & Communications.
• • Liaise with the various schools regarding activities being planned and submit same to the Director, Marketing & Communications for action.
• • Ensure that all materials handled by the Director, Marketing & Communications are kept confidential and that minutes and information from minutes are kept confidential and private.

Qualifications

• • Diploma/Certificate in Secretarial Studies.
• • Three (3) CXC/GCE subjects including English Language.
• • Five (5) years' secretarial/junior administration experience.
• • Ability to research and 'mine' for information/data.
• • Strong creative skills.
• • Ability to work on own initiative and must be flexible.
• • Highly professional with very strong work ethics.
• • Highly confidential and must be tactful.
• • Excellent 'people' /interpersonal, human relations and communication skills.
• • Good planning, time management, organizational, and innovative skills.
• • Highly competent and knowledgeable of Computer Applications e.g., Excel, MS Word, any other graphic programme.

Additional Information and Instructions

Applications, inclusive of a detailed resume, should be sent no later than April 25, 2025 to: - Human Resources Management and Development Department Edna Manley College of the Visual and Performing Arts 1 Arthur Wint Drive Kingston 5 📧 Email: recruitment@emc.edu.jm 🔑 Please include the job title in the subject line of your email. NB: We appreciate all responses; however only short-listed persons will be contacted.

Share This Job