Administrator - Cultural and Creative Industries Policy Development and Monitoring Branch

Summary

Under the general supervision of the Principal Director, Culture and Creative Industries, Policy Development and Monitoring Branch, the Administrator provides support in the implementation and co-ordination of planned activities and cultural exchange programmes to meet the objectives of the Branch.

Responsibilities

• • Assists in the implementation of the planned activities and co-ordinates the cultural exchange programme in the schools by: ✓ Liaising with the relevant school personnel to make the necessary arrangements to facilitate the preparation; ✓ Participating in the planning of the programmes and the visiting of the schools; ✓ Ensuring that information in respect of the programmes are communicated effectively to the relevant personnel; ✓ Attending meetings to promote the cultural programmes; ✓ Maintaining records of the activities conducted during the programmes; ✓ Ensuring that the relevant reports are prepared at the end of each programme.
• • Provides support to the Principal Director in the preparation of special workshops, seminars and other activities at the community level by: ✓ Establishing and implementing the methods periodically to improve workflow; ✓ Conducting research on cultural activities; ✓ Collating information on the status of venue and artistic groups to ensure that the mandate is fulfilled;
• • Prepares information for dissemination on cultural exchanges and activities to the wider public and conduct assessment reports;
• • Assists with the establishment of cultural data bank to include information on persons involved in all areas of the Creative Industries;
• • Prepares reports and makes recommendations for solution to administrative problems;
• • Conducts research and compiles data for easy retrieval by the staff in the Division;
• • Provides administrative support to the Division as part of the process to ensure efficient and effective record keeping;
• • Attends meetings and other programmes, as instructed, and prepares reports for submission to Principal Director;
• • Performs any other related duties that may be assigned from time to time.

Desired Traits and Characteristics

• • Good oral and written communication skills;
• • Good problem-solving and decision-making skills;
• • Good planning and organizing skills;
• • Good interpersonal skills;
• • Excellent customer and quality focus;
• • Teamwork and co-operation;
• • Integrity.
• • Knowledge of the national policy priorities of the Culture portfolio;
• • Good research and analysis skills;
• • Able to work well with creative people and diverse groups;
• • Proficiency in the use of Microsoft Office Suite and other relevant computer applications and systems.

Qualifications

• • An Undergraduate Degree in the Social Sciences such as Management Studies, Business Administration or its equivalent from a recognized tertiary institution;
• • Two (2) years related work experience.

Additional Information and Instructions

🗓️ Application Deadline: Applications, accompanied by résumés, should be submitted no later than Monday, 9th December, 2024 to: 👤 Director, Human Resource Management and Development Ministry of Culture, Gender, Entertainment and Sport 4-6 Trafalgar Road Kingston 5 📧 Email: careeropportunities@mcges.gov.jm ℹ️ Subject: Director - Administrator (GMG/AM 3) (Band 5) - Cultural and Creative Industries Policy Development and Monitoring Branch 🔑 Please include the job title in the subject line of your email. ⚠️ Note: Only shortlisted applicants will be contacted.

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