Senior Payroll Officer (FMG/AT 3)

Summary

Under the leadership and direction of the Manager, Payroll Services, the Senior Payroll Officer is responsible for assigned components of the Judiciary, ensuring the management of an effective and efficient Payroll System and supervision of the Payroll Officers, to facilitate the achievement of the CAD’s/Judiciary objectives. 💰Basic Salary: $2,190,302 - $2,945,712 JMD per annum.

Responsibilities

• Technical/Professional:

  • • Receives all correspondence in respect of salary, notes and dispatches them to the relevant Payroll Officer along with any necessary clarification or explanation of any technical matter;
  • • Supervises the computation and checking mechanisms of fortnightly and monthly payrolls for assigned permanent and temporary staff
  • • Monitors the Section to ensure that the proper procedures and guidelines are being carried out regarding the payment of salaries;
  • • Trains members of staff in all the complexities and intricacies regarding the computation of salaries and allowances;
  • • Reduces and eliminates the numbers of instances of overpayment and underpayment of salaries, and develops and recommends proper controls for the early detection of errors;
  • • Supervises to ensure that salaries and all deductions are paid on time in accordance with the FAA Instructions;
  • • Addresses any technical problems relating to salary, which the Payroll Officers are unable to solve;
  • • Responds to queries and provides information in relation to salaries;
  • • Supervises procedures to facilitate advances and overpayment of salaries being promptly recovered;
  • • Facilitates proper maintenance of Salaries “On and Off” Control Register;
  • • Ensures the proper maintenance of a continuous record of salary particulars of each employee reflecting the following information; the date of appointment, the anniversary date for the payment of increments, post, cost centre, salary scale, present salary and notes regarding acting appointment, etc.;
  • • Checks and verifies that all statutory deductions and other authorised deductions are made and paid over promptly;
  • • Supervises processes to safeguard statutory obligations and annual returns, such as Income Tax, N.I.S and N.H.T, are made promptly after the end of the stipulated period (monthly, yearly, etc.);
  • • Responds to internal customer service issues concerning the payroll processes by providing accurate, clear and consistent messaging, and taking the appropriate actions to address concerns, and/or escalate where applicable;
  • • Keeps current with the latest tools/techniques in Public Financial Management (Specifically General Payments and Payroll) to determine what new solutions and implementations will meet CAD/Judiciary business/operational requirements.

• Management/Administrative:

  • • Contributes to the development of the Branch’s Strategic and Operational Plan and Budget;
  • • Develops Individual Work Plans based on alignment to the Branch’s Plan;
  • • Maintains customer service principles, standards and measurements;
  • • Participates in meetings, seminars, workshops and conferences, as required;
  • • Prepares reports and project documents, as required;
  • • Prepares and delivers presentations, as needed.

• Human Resource:

  • • Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends and/or initiates corrective action, where necessary, to improve performance and/or attaining established personal and/or organizational goals;
  • • Participates in the recruitment of staff for the Branch and recommends, promotion, and leave in accordance with established human resource policies and procedures;
  • • Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching;
  • • Facilitates welfare and development of staff in the Branch;
  • • Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organization’s goals;
  • • Prepares and conducts presentations on role of Division/Unit for the Orientation/Onboarding programme.
  • • Performs any other related duties that may be assigned from time to time.

Required Skills

• Core:

  • • Excellent interpersonal and team management skills;
  • • Excellent oral and written communication skills;
  • • Strong analytical and problem-solving skills;
  • • Strong leadership skills;
  • • Strong customer relations skills;
  • • Excellent planning and organizing skills;
  • • Excellent judgment and decision-making skills;
  • • Ability to influence and motivate others;
  • • Proficiency in the use of relevant computer applications.

• Technical:

  • • Knowledge of Financial and Accounting Principles and Practices Payroll and payments;
  • • Knowledge of the preparation of financial statements and Reports;
  • • Knowledge of Audit Principles and Techniques;
  • • Knowledge of the Public Finance Legal Framework (FAA Act & Regulations and Instructions) Public Expenditure Policy and Public Finance Management Reforms;
  • • Knowledge of and experience in, GOJ operations and Public Sector matters;
  • • A strong sense of trust and a high level of confidentiality and integrity;
  • • Knowledge of GOJ ICT Finance and Accounting systems;
  • • A high level of initiative and self-motivation;
  • • Demonstrated interpersonal and negotiation skills;
  • • Knowledge of computerized systems and software, with an emphasis on the MS Office suite and projects.

Qualifications

• • AAT Level 3; or
• • ACCA – CAT Level C/Level 3; or
• • ACCA Level 1; or
• • NVQJ Level 3, Accounting; or
• • Diploma in Accounting from an accredited University or Community College; or
• • ASc. Degree in Business Studies/Business Administration from an accredited tertiary Institution; or
• • ASc. Degree in Accounting from MIND; or
• • Diploma in Government Accounting, MIND, Government Accounting Level 1, 2, & 3; or
• • BSc. Degree in Accounting or Management Studies with Accounting; or
• • BBA Degree; or
• • Successful completion of 3 years of any of the Bachelor’s Degree programmes mentioned above.

Additional Information and Instructions

Applications accompanied by Résumés should be submitted no later than Friday, 18th July, 2025 to: Senior Director, Human Resource Management and Administration Court Administration Division Public Building West King Street Kingston 📧 Email: hrma@jamaicajudiciary.gov.jm ℹ️ Subject: Senior Payroll Officer (FMG/AT 3) 🔑 Please include the job title in the subject line of your email. ⚠️ Please note that only shortlisted applicants will be contacted.

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