Business Analyst - Records Management (1 year Contract)

Summary

Barita Investments Limited is seeking a Business Analyst with expertise in Records Management to revamp and enhance its physical records management processes. The selected candidate will work closely with various business units to develop a standardized and compliant system in alignment with Jamaica Data Protection Act (JDPA).

Responsibilities

• Analysis & Documentation:

  • • Conduct interviews and observe business unit representatives to assess current records management practices.
  • • Document findings related to records creation, classification, filing, access, storage, and disposal.
  • • Identify gaps and recommend improvements for efficient records management.
  • • Present findings and recommendations to Business Unit Heads for approval.

• Process Development & Implementation:

  • • Develop and implement a Records Management Procedural Manual for each business unit.
  • • Design a standardized file classification system and naming conventions.
  • • Establish a digital document management system to enhance accessibility and security.
  • • Define and enforce document version control in accordance with the JDPA.
  • • Implement authorization protocols for file access and develop an enforcement strategy.
  • • Develop file tracking systems using logging mechanisms with unique identifiers.
  • • Ensure compliance with the records retention policy in each business unit.
  • • Design and execute a records disposal procedure manual to ensure compliance.

• Training & Compliance:

  • • Create a training manual for records management practices and oversee staff training sessions.
  • • Ensure records archiving is well-organized, utilizing barcode technology for tracking and retrieval.
  • • Provide ongoing support and updates to the company’s procedural manual for records management.

• Additional Responsibilities:

  • • Develop a master list of records for each business unit with an update and maintenance protocol.
  • • Assist in defining the job description for the Records Management Officer.
  • • Ensure all new systems align with industry regulations and best practices.

Qualifications

• • Bachelor’s degree in business administration, Information Management, Records Management, or a related field.
• • Three (3) years' experience in records management, business analysis, or a similar role.
• • Strong knowledge of the Jamaica Data Protection Act.
• • Experience implementing document management systems and classification frameworks.
• • Proficiency in business process documentation and policy development.
• • Excellent analytical, communication, and stakeholder engagement skills.
• • Experience working with barcode-based archival systems is an advantage.

Additional Information and Instructions

We thank all applicants; however, only shortlisted applicants will be contacted.

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