PEPAS Administrator (GMG/AM 3)

Summary

Under the supervision of the Manager, PEPAS and Records Management the incumbent is responsible for ensuring that processed data is accurate and prepared for dispatching, including information from the scan- doc. 💰Salary Range: $2,190,302 to $2,945,712 per annum and any allowance(s) attached to the post.

Responsibilities

• Technical/ Professional:

  • • Maintains reference tables to include the update of establishment for ministries,
  • • departments and agencies, salary revisions, job classification mapping tables;
  • • Responds to queries by users of the system;
  • • Assists with the classification and coding of records and document for use in the administration of pension, retirement and death benefits;
  • • Validates records and information for entry into the PEPAS database;
  • • Validates employees records in accordance with service credit reports, the establishment and staffing arrangements of the MDAs and the relevant reference tables in the PEPAS system;
  • • Transfers and updates information/data within the PEPAS for existing employees across MDAs consistent with the changes in the machinery of government eg. Creation of new organizations, mergers, transfer of subjects etc.;
  • • Receives/accesses applications for pension and other retirement benefits;
  • • Verifies SCR submissions from MDAs;
  • • Prepares indebtedness check and /or Trustee in Bankruptcy spreadsheets and dispatch to Accountant General Department
  • • Researches and collates information in response to access to information requests related to pension administration;
  • • Uploads relevant information and correspondence to PEPAS;
  • • Process and dispatches outgoing documents;
  • • Scan and or photocopy documents;
  • • Retrieves and stores files/information;
  • • Prepares monthly reports.

• Other:

  • • Performs other related activities as requested

Required Skills

• • •Proficiency in Microsoft Office suite and other programme applications appropriate to assigned responsibilities
• • Knowledge of the PEPAS and other related computerized systems.
• • Knowledge of the operations and functions of Pensions Administration Unit
• • Ability to transfer user requests into reporting specification
• • Basic knowledge of pension statutes, legislations, regulations policies and procedures
• • Knowledge of records management practices in the Public Sector.
• • Knowledge of relevant legislations such as Access to Information Act, Archival Act, FAA Act
• • Excellent Interpersonal skills
• • The ability to communicate proficiently orally, in writing,
• • The ability to work effectively under pressure.
• • Ability to organize work and utilize good time management techniques to meet critical deadlines.
• • High levels of professionalism and integrity
• • Attention to detail and accuracy
• • Ability to work independently and as a part of a team
• • Knowledge of office management and administrative procedures and practices
• • Knowledge of the principles and practices of public administration

Qualifications

• • Diploma/Associate Degree in Public Administration, Business Administration/ Information or Records Management.
• • Training in PEPAS
• • Two (2) years working experience.

Additional Information and Instructions

Applications accompanied by résumés should be submitted no later than Friday, July 11, 2025 to: Senior Director, Human Resource Management & Development Human Resource Management and Development Branch Ministry of Finance and the Public Service 30 National Heroes Circle Kingston 4 ✉️ Email: hrapplications@mof.gov.jm 📜 N.B. Please identify the job title of interest as the Subject We thank all applicants for the interest expressed; however, only shortlisted candidates will be contacted.

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